Job Description

Information and reporting Using Ascribe, prepare accurate detailed monthly sales reports for pharmacy customers Raise invoice requisitions for monthly sales using templates via Trust finance team Training Responsible for training Business Administrators and other staff including rotational students as required in regard to purchasing and Business Administrators duties. Creating comprehensive training plans with the Business Manager and leading on training of Pre-Registration Pharmacy Technicians and Pre-Registration Pharmacists on rotation with the business team. Procurement, Purchasing and Invoice Payment To sign off purchase orders for medicines, with a limit of 5000 To manage BOC medical gases account, ensuring biweekly order is placed and liaising with clinical staff outside of Pharmacy to ensure continuity of supply. Using Ascribe and PowerGate systems process pharmaceuticals orders twice daily within cut-off times from order sheets, which are used by both Dispensary and Distribution.

for from two systems:

Ascribe system (EMIS Health Pharmacy) and PowerGate according to the request sheets from the Dispensary and Distribution teams. Assess and process off contract claim requests from suppliers maintaining an accurate detailed electronic record or claimed and outstanding. To facilitate robust communication between the Procurement team and other departments within Pharmacy to ensure any stock shortages are dealt with in a timely manner. To be responsible for undertaking weekly review of all To Follows across Dispensary, Distribution files and Ascribe records, expedite information from suppliers regarding outstanding orders.



To investigate invoice queries with suppliers, including investigating charges for goods which have not been received and incorrect invoice details. To negotiate settlement of disputed invoices with suppliers and to keep the Pharmacy Business Manager informed of long-term unresolved invoices. Dispensary To dispense all types of prescriptions and inpatient orders, (including Controlled drugs and extemporaneous preparations, unlicensed medication), presented to the Pharmacy from wards & departments at the base hospital and the outside hospitals in accordance with departmental procedures To maintain accurate stock levels and undertake regular stock takes of Controlled drugs in the dispensary including accuracy of computer and register entries according to departmental procedures. To assist in the management of stock control in the dispensary for drugs, containers and other support items.



To ensure that to follows and special orders are processed To organise and prioritise work so that all prescriptions are completed in timely manner in respect of urgency and transport deadlines To assist with duties relevant to the post as deemed necessary by the Dispensary Team Leader / Deputy. To participate in the dispensary rota To ensure ePACT FP10(HP) forms are issued correctly and according to protocol. To help ensure that medication is supplied in accordance with Drug and Therapeutics committee Distribution To assist in the supply of medication and feeds to all wards and departments served by the Pharmacy to include: All wards and departments within the Trust To receive goods into the Pharmacy computer system. To raise paperwork for goods for return to suppliers where there are discrepancies or damaged goods, and ensure Purchasing staff are informed.



Identifying excess stock and non- stock items and returning them to Pharmacy for credit. To be responsible for ensuring that designated storage areas and corridors are tidy and safe in accordance with Health, Safety and Fire regulations. General responsibilities To assist in the training of junior staff and act as a practice supervisor and the induction of new staff. To provide holiday and absence cover for the Business Administrators.



To provide drug cost information to trust staff upon request from the Chief Pharmacist and deputies, Pharmacy Business Manager or the Procurement Manager. To ensure that all activities carried out in the department follow Standard Operational Procedures (SOPs) and to assist in the maintenance and review of procedures, batch records and labelling To be responsible for the ordering and accurate stock control of medicinal products, equipment, sundries, etc. To develop, maintain. To manage product defect, recall and caution notifications relating to medicines To identify areas for audit and undertake audit to maximise efficiency, minimise risk and promote best practice.



To take part in late night, weekend and Bank holiday rotas All pharmacy staff must show confidentiality with regard to any information about patients, confidential information about the Trust and commercial information (e.g. drug prices). All work will be carried out in accordance with relevant laws, the guidance of the General Pharmaceutical Council of Great Britain, Trust procedures and standards of professional practice.