Job Description

Band 3 Pharmacy Assistant - Procurement



The Pharmacy Procurement at University Hospitals Dorset NHS trust is seeking an experienced, enthusiastic, and self-motivated individual to join the Pharmacy Procurement and supply services team. In this role you will be responsible for the day to day ordering of medicines, liaising with wholesalers and suppliers, as well as colleagues on site, ensuring that medicines are received into the department ensuring the timely and accurate supply to wards and departments within the trust. You will be integral to maintaining a quality supply service.



The role is office based, sitting at a computer for the majority of the day. Frequent concentration is required for purchasing and invoicing with an unpredictable work pattern due to interruptions from staff and suppliers who may need an immediate response for a medicine item.



Participation in the weekend and bank holiday rota is essential, the tasks required for these duties are pharmacy stores based, including tasks such as ward top up, picking and delivering of ward orders. The tasks are manual in nature requiring a high degree of physical fitness, please see the personal specification for further details.



This is an exciting time for us following the opening of the new buildings on the Bournemouth site and services moving developing into the major emergency hospital whilst the Poole Hospital site will become the major planned care hospital for Dorset.

Interview Date:

25th November 2025



Placing orders with wholesalers and suppliers Resolving issues and queries regarding stock received, such as accurately processing returns to suppliers in a timely manner Liaising with wholesalers and suppliers to chase outstanding orders, source products and obtain information for individual products requested. Maintain procurement databases and accurate records of off-contract purchases Support data update for implementation of CMU contract changes Completing Key Performance Indicator (KPI) data for both internal and external use on a monthly basis Basic invoicing queries Participate on procurement team meetings to identify and resolve problems and suggest potential improvements to processes Work in other areas of the pharmacy department as required and participate in weekend and bank holiday roster To undertake any other duties applicable to the grade/post as required

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.



UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.



This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.



This job role is essential to ensure the smooth running of systems involved in the ordering and invoicing of medicines and other pharmacy items, providing safe and timely patient care.



Utilising computerised systems and undertakes medicines replenishment involving ordering, invoicing, receipt, verification, unpacking and appropriate storage of products/goods.



The post holder liaises with internal and external, team colleagues and suppliers to foster a highly professional and responsive pharmacy procurement service that meets operational needs.