Job Description

28,381 rising to 30,805, pro rata

Secondment

The Faculty of Health, Science and Technology at Oxford Brookes University, led by Dr Astrid Schloerscheidt, is seeking a Partnerships & Placements Administrator, to be appointed as soon as possible.

This is a part time (18.5 hours per week), fixed term appointment covering maternity leave until February 2027 to provide administrative support for health and social care students' placements, working within the Practice Education Unit (PEU), which is a small team of administrators based in the Faculty of Health & Life Sciences.

The role-holder will be expected to support academic teams to organise and manage students' placements, working to strict deadlines and maintaining accurate records needed to support courses regulated by the Nursing & Midwifery Council (NMC) and the Health Care Professions Council (HCPC). The work involves collaboration with a wide range of stakeholders, including academics, students, University administrators and healthcare providers in the NHS and private sector.

Principal duties and responsibilities will include:

Providing high quality administrative support to the academic staff with professional practice and placement responsibilities across a range of areas

Responding to enquiries from students and organisations in the NHS and private sector providing student placements, including acting on your own initiative to research relevant and accurate information to draft emails and guidance

Preparing student placement allocation plans for approval by the academic teams, taking in to account the relevant professional body requirements (NMC & HCPC)

Maintaining accurate placement records, using a web-based placements database, and providing management information reports from the database

Working with databases and spreadsheets to manage, analyse and report on student and placement information

Contributing to the quality control processes for student placements using the placement database's audit and evaluation tools

Continually seeking to develop administrative processes to improve the service, enabling the high-quality standards needed to support regulated courses.

The successful candidate should have:

A-levels or equivalent experience

Previous administrative experience preferably obtained working within a large and complex organisation

Experience of working to strict deadlines in a high-performing team

Customer-facing experience

Demonstrable written and oral communication skills

Good IT skills preferably with experience of using Google Suite and Microsoft Office with good Excel and problem-solving skills

The ability to work effectively on own initiative, making decisions with delegated responsibility; ability to recognise when specialist guidance should be sought from professional colleagues.

CV and Personal Statement:

As part of the application process all applicants are required to complete our online application form by clicking on the "Apply for Job" button below. All parts of the application form should be completed and in the section of the form called "Supporting Documents", applicants must upload their CV and a Personal Statement. To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document. The Personal Statement must then be uploaded to the application form along with the CV.

Benefits

As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 Bank Holidays and additional University concessionary Days (approx 5 per year).

We have an extremely competitive Local Government pension scheme with a 19.2% Employer contribution rate, as well as providing all staff with financial education, a comprehensive employee assistance helpline.

We prioritise the well-being of our employees--both physically and mentally, as well as financially. That's why we provide a diverse and comprehensive benefits package to support our team

In addition, all employees have access to:

Discounted rates for the University sports & gym facilities

Brookes on-site Nursery.

Discounted travel options

TOTUM card discount scheme

Relocation scheme (for moves over 30 miles)

Training and development opportunities

Connected community - Brookes have a wide variety of staff networks which instil a sense of community offering employees a space for support, guidance and friendship making it a vibrant and inclusive place to work.

Equality, diversity and inclusion

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.
Please note that this role will not

Please note -

The role of Placement and Partnership administrator will not attract sufficient points to obtain a sponsored Skilled Worker visa.

https://my.corehr.com/pls/oburecruit/erq_jobspec_details_form.jobspec?p_id=179564

Closing Date :

22-Jul-2025

Vacancy ID :

179564

Faculty or Directorate :

Health, Science and Technology

Location :

Marston Road Site, Oxford

For more information :

pdteam-operations@brookes.ac.uk

Posted on :

08-Jul-2025