Job Description

Salary

NJC Outer London pay scale 5, points 11-15

Contractual hours

36

Basis

Full Time

Job type

Support Staff - Other

Location

Sutton

Job category

Administration

Date posted

07/07/2025

Job reference

GST-R1322



Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024.



In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding.



We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year.



We are looking for a Principle First Aider & Admin Assistant. This is an exciting opportunity to join GLT / Greenshaw High School and become an integral member of the School Office team.



The successful candidate will deliver the health and first-aid provision for the students and staff of the school in line with the First Aid Policy, including preparing and maintaining up-to-date Health Care Plans for relevant students, supporting the health education and vaccinations programme within the school, and having overall responsibility for student reception and its students. For the right candidate, this is a fantastic opportunity to join our school to make a difference to the lives of our students.



Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are 'Always Learning'.



To get a feel of life at Greenshaw Learning Trust, please download our 'Why you should work for GLT' recruitment brochure on our jobs portal.

Main responsibilities:

Being the first point of contact for all instances that arise in school for students and staff requiring first aid assistance; Being responsible for student reception and supporting the students that report to it; Ensuring that the first aid room is prepared daily and all related equipment and supplies are suitably maintained; Ensuring that the automated defibrillator machines held in the various places around the school are working and that the batteries and pads are replaced on a regular basis; Responsibility for storing, recording and issuing student medication including keeping the spreadsheet up to date and contacting parents/carers when medication is out of date or needs replacing; To liaise with the School Immunisation team with regards to immunisations and medicals etc., including distributing, receiving reminders and consent forms; To complete all immunisation administration including scheduling student time slots and informing parents/carers, students and teachers of their immunisation slot by using mail merge Contacting parents/carers if a student needs to go home, adhering to school procedures during the process; Informing the DSL, the Director of Operations, Year Teams and any relevant staff of any life-threatening medical issues relating to students or staff; Reporting to Heads of Year any medical conditions or circumstances causing concern (e.g. excessive visits to the first aid room, suspected bullying); Reporting wellbeing issues to a member of the Safeguarding team; Reporting sensitive, controversial or personal issues to the relevant members of staff; Maintaining the first aid log and sending reports to relevant members of staff; Preparing and reporting all accidents/incidents, in line with legislation; Providing a full trend analysis on all accidents/incidents for inclusion during Health & Safety meetings; Maintaining up-to-date Health Care Plans for all relevant students, involving attending and participating in meetings with parents/carers and healthcare professionals, as required; Keeping all information from first aid visits by students recorded on Bromcom in a timely manner: Liaising with the TRIPS admin person to ensure that medical reports for school trips are correct along with writing individual risk assessments for school visits. To be in charge of all first aid kits, ensuring they are checked and replenished each time they are issued and keeping a record of their use Attend training with St John's Ambulance, the school nurse, the diabetic team and complete regular EpiPen training to ensure awareness of the most up-to-date processes and procedures

General responsibilities:

Providing administrative support within the School Office, ensuring that a professional and efficient service is provided at all times. This includes, but is not limited to: Responsibility for student reception and supporting its students; Answering the phone; Liaising with visitors; Distribution of both internal and external post; Administrative support with the office inbox and school mail merge requests; Providing cover on main reception or other areas, as and when required due to absent colleagues. Being responsible for keeping up to date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation; Being aware of and complying with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person; Undertaking any other duties commensurate with the post as may be required by the Headteacher.

You will need:

Essential -

A recognised first aid qualification from St John's Ambulance or equivalent, including additional training in aspects such as Epipen, defibrillator etc. Educated to at least GCSE grade C/4 standard (or equivalent) in English and Mathematics Willingness to undertake induction and ongoing training Working knowledge and understanding of safeguarding and wellbeing issues in relation to young people Previous experience of working in a role involving first aid delivery and training Previous experience of working in a busy office environment Previous experience of working with data management system Practical experience of word processing, excel, e-mail and other office electronic applications Ability to produce statistical data in a spreadsheet format Ability to analyse and interpret data Ability to show compassion and sensitivity to colleagues and students when dealing with incidents Efficient, accurate and excellent attention to detail Ability to show initiative and work under pressure, multi-task and work to strict timelines Ability to work flexibly to support others and respond to unplanned situations Excellent organisational skills Excellent IT and data inputting skills e.g. Word, Excel Good verbal and written communication skills appropriate to the need to communicate effectively with colleagues, students, other professionals and visitors/callers Ability to work constructively as part of a team, understanding school roles and responsibilities Ability to follow direction from a number of different staff and prioritise where necessary Ability to build and form good relationships with colleagues Ability to effectively operate a range of IT equipment and other resources High standard of numeracy and literacy skills Ability to absorb and understand a wide range of information Committed to the safeguarding of children Able to appropriately deal with confidential information Desire to enhance and develop skills and knowledge through CPD Demonstrate a commitment to safeguarding and the highest standards of child protection Recognition of the importance of personal responsibility for Health and Safety Commitment to the school's ethos, aims and its whole community

Desirable -

Previous experience of working in a healthcare setting, particularly working with children Experience and knowledge of school data & information systems in a school environment e.g. SIMS Experience of working in a school or similar establishment Ability to use initiative to improve processes

What's in it for you:

Professional development and career progression Generous pension scheme Blue Light Card Eligibility for Teacher Art Pass (teaching staff only) An Employee Assistance Programme Gym Discounts Free eye tests Cycle to work scheme Green car scheme Being part of a great team and expanding organisation




Please download the recruitment pack for further information.



Closing date for receipt of applications is

Sunday 13th July 2025.

We reserve the right to appoint before the closing date.



We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.



Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.