Job Description

Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust and as such, successful applicant(s) will be on Atlas Terms and Conditions. For further information about Atlas, please visit: www.bfwml.co.uk



The post holder is responsible for ensuring the effective and efficient day-to-day administration of the function and in addition providing administrative and project support to the Procurement Officers, the Procurement Manager and Heads of Department across the organisation. The post holder will act as one of the first points of contact for telephone and face-to-face enquiries with suppliers. They will utilise Atamis and other systems for managing procurement activity.



We have an exciting opportunity for the role of Procurement Administrator to join our team.



The main duties of the role will include, but is not limited to the following responsibilities:



Provide administrative support to the Procurement Officers and the Procurement Manager in retrieving contract quotes for all departments of our organisation from all areas of our supplier base.



To act as the first point of contact for the Procurement Officers and the Procurement Manager in dealing with telephone and face to face enquiries from suppliers and internal customers at all levels of the organisation. Ensuring appropriate action is taken, or the enquiry is redirected to other staff, where appropriate.



To provide support to the Procurement Officers and the Procurement Manager in delivering projects, ensuring that agreed Atlas BFW Management Ltd project management methodologies and standard processes are implemented and maintained throughout the project lifecycle.



Organise a range of monthly contract meetings, necessitating co-ordination of internal and external members. This may include booking the venue, notifying participants, collating items for the agenda and issuing the agenda and supporting papers, minute taking, their circulation and chasing any necessary follow-up action.



As experts in healthcare facilities and property management, we deliver fully-managed healthcare facilities services and property management solutions to clients throughout Lancashire and South Cumbria.



We are a wholly owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust. This means that we part of the Trust's group and the wider NHS family, but are a separate Limited Company, with our own business plan, board, management structure and staff.



Any profits that we make are used to help grow our business, provide additional employment, training and development for our staff, whilst helping to support the Trust's frontline clinical services, and the delivery of safe patient care.



Our healthcare facilities services and property management solutions encompass: Capital Developments, Estates Management, Facilities Management, Medical Engineering and Property Services.



Our teams ensure our clients properties and amenities provide the best environment for their customers, patients, staff and visitors.

Visit:

bfwml.co.uk for further information.



Whilst not exhaustive, the following duties represent an indication of the key duties and responsibilities expected of the post holder.



The post holder will be required to use procurement systems to support and manage procurement activities in line with organisational policies and procedures. Prepare reports from the relevant Procurement system s to support the monitoring of performance on a weekly or monthly basis as required , together with ad hoc reports To support the monitoring of contracts and conduct data input and analysis on all the relevant data aspects within the database where appropriate linked to the guidelines from MHRA, HSE, Care Quality Commission, NHS Litigation Authority and other relevant bodies. Collect and collate information from a variety of sources relating to both project progress and any contract review activities. * Record and prepare minutes of meetings for a variety of meetings, noting decisions and follow up actions required for the subsequent approval.