Job Description

Job Summary

We are seeking an experienced, detail-oriented Procurement Assistant to join our small but growing food supplement manufacturing company specialising in capsules and tablets. The role supports the Purchasing Manager in sourcing raw materials and packaging, maintaining supplier compliance, and ensuring uninterrupted production through effective procurement and stock control.

Key Responsibilities

Procurement & Supplier Management

Source raw materials, excipients, capsule shells, and packaging from approved suppliers Request and analyse supplier pricing, lead times and delivery terms Support supplier negotiations alongside the Purchasing Manager Assist in sourcing and approving new suppliers and products

Purchase Orders & Logistics

Raise and process purchase orders Track orders from placement through to delivery at the warehouse Liaise with suppliers, freight partners, and internal teams to resolve delays or shortages Manage goods-in processing and documentation Verify and process supplier invoices against purchase orders and delivery notes

Inventory & Production Support

Monitor stock levels, lead times, minimum order quantities, and shelf life Support production planning by ensuring material availability Assist with forecasting raw material and packaging requirements Manage substitutions and shortages where required

Quality, Compliance & Documentation

Review and verify supplier quality documentation including: Certificates of Analysis (COA) Heavy metals, microbiology and allergen statements MSDSand product specifications Support supplier approval and ongoing compliance in line with food safety standards Work closely with Quality and Production teams Assist during audits (e.g. BRC, Organic, customer audits)

Systems & Records

Maintain accurate purchasing, supplier, and pricing records Ensure full batch traceability and document control Support cost tracking and supplier performance reviews Request and analyse supplier pricing, lead times and delivery terms Support supplier negotiations alongside the Purchasing Manager Assist in sourcing and approving new suppliers and products

Required Skills & Experience

Proven experience purchasing raw materials for food supplement / nutraceutical manufacturing Strong understanding of raw materials, excipients, and their functional activities Knowledge of EU/UK food supplement regulations and food safety requirements Experience working with regulated documentation and specifications Understanding of Incoterms, duty charges and tariff codes Excellent attention to detail and organisational skills Strong supplier and customer communication skills Proficiency in Microsoft Office, particularly Excel Excellent spoken and written English

Personal Attributes

Proactive, reliable, and self-motivated Comfortable working in a small team and taking ownership Highly organised, with the ability to prioritise workload effectively Strong problem-solving mindset Numerate and comfortable working with figures Confident dealing with suppliers and customers globally
Job Type: Full-time

Pay: 28,000.00-30,000.00 per year

Benefits:

Company pension On-site parking
Application question(s):

Do you have experience dealing with raw materials in food supplement industry? Do you understand different incoterms, duty charges and tariff codes? Are you confident reviewing regulated documentation and checking compliance with EU/UK regulations? Are you proficient in Excel?
Work Location: In person