Job Description

Job Title:

Procurement & Contracts Administrator

Location:

Office-based (Bedford), with regular travel to sites in Central London (travel expenses paid)

Salary:

26,000 - 30,000 (depending on experience)

Employment Type:

Full-time, permanent

Reports To:

Head of Projects

About the Role

We are seeking a highly organised and proactive Procurement & Contracts Administrator to join our projects team, in a health, safety, fire and project management consultancy providing services to residential clients. This role involves managing fire safety remedial projects from tender to completion, which includes converting fire safety audit findings into actionable specifications, managing the contractor tendering process, preparing contracts, and coordinating the delivery of remedial projects on site.

The ideal candidate will have a background in procurement or contracts administration and be confident managing multiple tasks and stakeholders across several concurrent tenders and projects.

This is an office-based role in Bedford, with regular travel to Central London sites (typically twice per week). All travel expenses to site are covered.

Key Responsibilities

Develop tender specifications based on audit reports (e.g. fire doors, compartmentation).

Manage the tender process: issue RFQs, liaise with contractors, and answer clarification queries.

Review and compare contractor quotations, identifying scope discrepancies and preparing summary reports with recommendations for clients.

Draft and issue project contracts (e.g. minor works agreements).

Organise and attend pre-start meetings with contractors to confirm scope, site logistics, and timelines.

Coordinate resident communication: create access schedules, draft resident notices, and act as liaison throughout works.

Conduct regular site visits (typically twice weekly) to monitor works progress, quality, and compliance.

Review contractors completed work (e.g. fire door upgrades) for invoicing purposes.

Review contractor invoices for accuracy and issue to clients for payment.

Maintain accurate documentation and communication throughout the lifecycle of each project.

Build and maintain strong relationships with clients, residents, and key stakeholders.

Lead and manage subcontractors, site teams, and supervisors to ensure projects are completed on time and within budget.

What We're Looking For

Essential:

Experience in procurement, contracts administration, or works coordination, ideally in a construction or compliance setting.

Strong written and verbal communication skills.

Highly organised with impeccable attention to detail and an ability to manage multiple projects simultaneously.

Confident liaising with contractors, residents and clients, resolving issues proactively.

Good working knowledge of Microsoft Office (particularly Word and Excel).

Desirable:

Familiarity with fire safety regulations, fire doors, or compartmentation works.

Experience in the fire safety, residential property or social housing, or construction sector.

First Aid certifications (or working towards).

Why Join Us?

Join a growing company delivering innovative solutions in the fire safety sector.

Be part of a collaborative, friendly, and professional team.

Gain exposure to a variety of projects in both office and site environments.

Competitive salary with full travel expenses paid for site visits.

Opportunities to develop skills in procurement, compliance, and contractor management.

Benefits of working at Safety Consulting Partnership Ltd

Company pension scheme

BUPA medical (after 1 year employment)

28 days of annual leave (including bank holidays)

Birthday day off after end of probation

Holiday entitlement increases by one day for each full year of service, up to a maximum of 5 additional days.

About Safety Consulting Partnership Ltd

We are a growing bespoke consultancy offering comprehensive health, safety, fire, and project management services to residential clients, with a focus on supporting High-Rise Residential Buildings. We specialize in ensuring the safety and compliance of purpose-built blocks of flats, providing a high standard of support and expertise to our clients.

As part of our team, you will have the opportunity to work alongside experienced professionals and gain in-depth knowledge of fire safety and building safety standards.

Training:

We are committed to investing in our staff and offer comprehensive training in health, safety and fire.

Salary:

We offer regular salary reviews throughout the year based on performance.

Trust:

We trust our people and give everyone the opportunity to develop with the right balance of challenge and support.

Stability:

We pride ourselves on having a good business mix so that we remain resilient and stable

Working Environment:

We provide a fun, friendly and supportive working environment.

Please note: If you do not hear from us within four weeks, please assume that your application has not been successful. However, we would like to thank you for your intersation's success.

Job Types: Full-time, Permanent

Pay: 26,000.00-30,000.00 per year

Benefits:

Additional leave Enhanced maternity leave Private dental insurance Private medical insurance
Work Location: In person