Job Description

About us and the role -

At

Haygrove Tunnels

, we design and supply commercial polytunnel structures to growers across the UK and in over

50 export markets worldwide

. With more than

20 years of experience

, we've built a reputation as

industry innovators,

delivering sustainable growing solutions that help our customers produce more, waste less, and grow smarter.

Our supply chain is global and agile. We source a wide range of components from trusted suppliers, consolidate orders into distribution hubs, and manage the seamless export of complete tunnel systems to customers around the world. Behind every shipment is a team committed to

precision, care, and service

.

We're a business driven by

people and planet

, but we also understand that to have lasting impact, we must be commercially strong. That's why we value

cost-conscious thinking

,

supply efficiency

, and

smart coordination,

and we're looking for a team member who share our belief that purpose and performance can go hand in hand.

We're looking for a detail-oriented Procurement & Supply Coordination Specialist to support internal procurement cadence and ensure timely, in-full delivery of goods from suppliers.

This role acts as a key link between buyers, suppliers, and internal teams, managing supplier production schedules, and driving supplier performance to meet delivery targets.

This mid-level role is ideal for someone with experience in logistics, operations, or supply chain who understands procurement processes and is ready to step into a key coordination role. You'll work closely with our internal buying team to support all procurement cadence activities and strategies, helping manage supplier orders, track progress, and drive On Time In Full (OTIF) performance.

Externally, you'll coordinate with suppliers to ensure goods are delivered ready for consolidation and export to customers via container shipments to include additional supporting supplier declarations where appropriate to support international trade.

You'll act as the central link between procurement, customer services, warehousing, and logistics, ensuring visibility, alignment, and efficiency throughout the process. This position supports the internal procurement cadence, strengthens supplier relationships, and contributes to production planning by ensuring goods are delivered on time and in full. You'll act as a central point of coordination between buyers, suppliers, and warehouse teams, managing inbound deliveries, enabling efficient export consolidation, and driving continuous improvement in supplier performance.

Ideal for someone with strong business acumen and a desire to grow in a pivotal supply chain role. This is a great opportunity for someone who enjoys cross-functional collaboration and thrives in a detail-driven environment.

What You'll Bring

:

Strong Organisational Skills:

Able to manage multiple priorities, schedules, and deadlines with attention to detail.

Clear and Professional Communication:

Comfortable liaising with internal teams and external suppliers to keep everyone aligned.

Commercial Awareness:

Understands the business impact of timely and accurate deliveries, supplier performance, and supply chain efficiency.

Proactive and Solution-Focused:

Takes initiative to identify issues and drive resolutions to keep processes on track.

Good Understanding of Procurement & Supply Chain Processes:

Familiar with supplier coordination, lead times, and inventory flow.

Team Player:

Works collaboratively across functions to ensure smooth communication and operations.

Detail-Oriented with a Focus on OTIF:

Dedicated to achieving On Time In Full delivery targets and improving supplier service levels.

Comfortable with Systems & Data:

Proficient with ERP systems, spreadsheets, and tracking tools to maintain accurate records and reports.

Adaptable and Resilient:

Able to handle shifting priorities and work calmly under pressure.

Personal Attributes:

Strong Organisation Skills Clear communicator at all levels Proactive and Solution Focussed Resolute and accountable Self-motivated Collaborative by nature Working under pressure Attention to detail. Enthusiasm for problem-solving/creativity. Desire to learn and improve. Continuous improvement mindset. Flexibility and adaptability to change. Skilled professional values and attributes Project management

Responsibilities

Support internal procurement cadence by working alongside buyers to manage order progress and delivery timelines. Track and report on supplier performance, with a focus on achieving OTIF targets. Coordinate inbound deliveries with external suppliers to ensure timely receipt into the warehouse. Align delivery schedules to support efficient container consolidation and outbound shipping. Proactively manage lead times, flag potential risks, and help resolve delays. Liaise with warehouse and logistics teams to ensure smooth flow of goods. Maintain clear documentation and ensure compliance with UK import/export regulations. Continually seek opportunities to improve supplier service and delivery accuracy Closely maintain positive and constructive relationships with existing suppliers. Supporting department with PO placement with suppliers and monitor these through to delivery. Support new part introduction, following controlled processes. Daily system updates to maintain system integrity such as Vendor card management for Vendors, lead times, pricing and other key information. To be able to review and conclude invoice Queries sent by Accounts. Supporting Buyers in collating sourcing options demonstrating true landed costs via Benchmarking exercises and templates. Complete RFQ requests from Sales Managers working alongside suppliers and Buyers. Sales Project reviews for best supply to meet deadlines and commercial viability. Costing tables and benchmarking exercises to compare suppliers testing rigor in best practice on supply routes. Planning function of Inventory coming in considering quantity and arrival date vs Sales demand /Stock Safety levels /Cashflow whilst maintaining consideration for stock turnover Support Buyers in creating, developing, and support SLAs with suppliers, ensuring they meet the business' needs. Writing and maintaining procedures to align with company needs for best procurement practice and ISO accreditation Raising, actioning, investigating supplier discrepancies relating to product failures. Managing day to day commodities from set out Buyer strategies. Analysing, reporting and presenting of procurement monthly KPIs Support Procurement team members by covering where required. Contribute to annual Goals in line with Company objectives. Deliver relevant training on areas of experience

Experience:

Have at least 1 years of experience working within a purchasing department or 2 years within a Supply Chain role. Have a basic understanding of Procurement code of conduct and knowledge around Global Procurement practices. Beneficial but not required Experience using Microsoft packages Strong Excel skills Experience with Business systems Navision or SAP/Other ERP Systems Experience or understanding technical drawings. Beneficial but not required Report writing and analysing data/KPI's Experience in virtual office systems such as Teams or Zoom/WhatsApp and other communication methods for remote working. Comfortable working under pressure.

Qualifications/pre requisites:

GCSE Level C & above & /Or NVQ Level 3 & upwards &/Or CIPS IT skills & knowledge of use of company software. Full clean driving license. Passport

The Business- Haygrove

Founded in 1988 by the Chairperson, Angus Davison, Haygrove is a profitable 100m+ business with cherry and berry farming enterprises in the UK, South Africa, China and Portugal. The business also has 'Growing Systems' equipment sale subsidiaries in Germany, USA, Mexico, South Africa , Poland, China and further afield, with sales in over 40 countries.

Listed in 2011 as in the 'Fastest 500' companies in the EU in terms of growing employment; in 2012 in the Sunday Times 'Fastest growing in international sales in the UK'; and in 2017 as Herefordshire and Worcestershire's 'Exporter of the Year'; this medium-sized practical business is exciting, complex, and in a fast fresh industry. Growing at 20-30% pa and with international breadth, opportunity in Haygrove is never scarce. It is more likely you will be stretched than bored.

Haygrove selects its people carefully, and works hard to shape roles to individual talents, whilst always living the company values. The business defines success in human terms, constantly seeking to "create opportunities for great people, particularly those who have drawn the short straw" , and measuring its' results across three bottom lines: People, Profit and Planet.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Benefits:

On-site parking Private medical insurance
Ability to commute/relocate:

Ledbury HR8 2JL: reliably commute or plan to relocate before starting work (required)
Work Location: In person