Job Description

Location:

Bolton, onsite

Employment:

Full-time. Permanent. Monday - Friday.

Purpose of the role

We are seeking a diligent and proactive Procurement Administrator to provide essential support for the head office Procurement team. A detail-oriented role, for a well organised individual capable of processing multiple administrative tasks in a fast-paced office environment to support in the delivery of the departmental strategy.

Education/Experience/Qualifications:

Minimum of 2 years continuous experience in a busy administrator role.

General Skills/Attributes:

Strong analytical ability and numeracy skills with above average Excel skills.

Strong emphasis on accuracy and attention to detail.

Solid organisational skills.

Effective and professional communication skills via telephone, email, internet, face-to-face.

Good time management and prioritisation skills.

Knowledge of procurement processes, policies and procedures (beneficial but not essential).

The Successful Applicant:

Excellent analytical skills and attention to detail.

Skilled in the use of Microsoft Excel and data management.

Ability to demonstrate good numeracy and organisational skills.

Ability to work accurately in a busy, fast paced environment.

Main Duties and Responsibilities

First line support for the procurement team

o Taking and screening calls to the Procurement department.

o Responding to queries from distributors and suppliers.

o Maintaining supplier records and diaries.

o Checking accuracy of supplier data.

o Logging distributor complaints.

o Preparing supplier and committee meeting supportive documents.

o Minuting committee meetings.

o Logging department actions onto Microsoft Teams.

o Recording Expressions of Interest from potential suppliers.

o Maintaining the master private label samples.

o Supporting the audit process of Jangro branded products.

o Collating product and supplier feedback from distributors.

o Draft and distribute correspondence to distributors, suppliers and committees.

o Preparing and issuing documentation via AdobeSign.

o Compiling supplier KPI results.

o Running supplier credit checks.

o Any other administrative task in support of the team

Supplier Turnover and Volumes

o Supporting the Procurement Manager in reporting on figures.

o Supporting Suppliers through the Supplier Data Portal.

o Processing Queries to ensure suppliers can be invoiced in a timely manner.

o Verifying the accuracy of volume data against turnover data.

Product and Supplier changes

o Working closely with Marketing and IT to ensure product changes are processed.

o Updating the PIM with new product and supplier details and amendments.

o Collating supplier and product detail for new catalogues.

Tenders

o Supporting the Category Manager/Buyer in updating the Process and Supplier sheets to log progress.

o Transferring commercial submission and filing supplier responses.

o Support with processing samples.

Back up / Cover for

:

o logging commodity indices information when Category Manager is away.

o Minuting strategic supplier meetings, as required from time to time.

Package

Company pension Employee Assistance Program 22 days annual leave + Bank Holidays (Increasing annual leave entitlement with long service) 2 x Wellbeing days (in addition to annual leave) 1 x Gift & Gain Day Contribution towards eye tests Free parking On-site gym Weekly yoga sessions at HQ
Job Type: Full-time

Benefits:

Company events Company pension Cycle to work scheme Free parking Health & wellbeing programme On-site gym On-site parking Sick pay Transport links
Experience:

Microsoft Excel (Expert): 1 year (preferred) Administration: 2 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person