Job Description

: Production Co-ordinator

Reports To: Head of Creative

Hours: Full time, 9.00 am - 5.00 pm. Onsite

Salary: 25,000 - 35,000 (depending on experience)

Our Mission

PMS International Group PLC was originally launched in 1970 by its founder, Paul Beverley. The family business has now been trading for over 50 years, and within that time PMS has grown to become the UK's leading Importer and Wholesale Distributor of a wide range of everyday value products. Our mission is to source and supply products within our chosen fields at the price and quality the market demands, and to deliver them to customers with speed, efficiency and accuracy.

Duties & responsibilities

Brand guardianship - Cross check and proof asset content with the Creative Team, when required, to ensure accuracy and adherence to brand standards Thoroughly interrogate briefs to ensure they are clear and actionable for the Creative Team, reducing the potential for rework and delays, ensuring all assets are supplied Serve as the central point of contact for all creative project requests, ensuring clarity of objectives and seamless communication between clients and studio teams Active monitoring and management of all workflows and live lists - Manage daily scheduling and resource allocation, matching team members' skills with project needs and forecasting freelance requirements as needed Chairing weekly Production Meetings and subsequent reporting - take minutes, and ensure all actions are recorded, shared, assigned owners, and executed efficiently - for relevant PMS projects, tracking progress, resourcing assets, managing stakeholder expectations, and analysing project progression Troubleshooting to ensure effective creative artwork production Supplier liaison - acquiring all essential assets for the creative department, supplying approved artwork for production, procuring essential assets Collation of all assets to effectively commence artwork projects Responsible for ensuring all artwork projects progress through the workflow system effectively, effectively monitoring the production process for all work Discover opportunities to drive efficiencies of processes and ways of working improvements, implementing actions through a continuous improvement plan Identify and communicate risks throughout projects, escalating issues as required to maintain project timelines and quality Manage the end-to-end product artwork production process, from receiving the initial brief to creation, print, and delivery to the warehouse Identify and resolve workflow bottlenecks, implementing solutions that enhance productivity, creativity, and operational consistency Monitor and analyse studio utilisation, billable hours, and operational performance, providing insights to optimise profitability and meet revenue targets Foster a supportive, collaborative, and innovative studio environment that promotes excellence in all creative outputs Proof-checking of artwork - ensuring all essential components are in place and type and symbols are correct End-to-end fulfilment, from concept to delivery oversight - presentation decks, sales promos, marketing collateral, e-commerce, social media support and any other assets to support product launches Event production co-ordination
Skill set

Creative studio workflow management systems - Mondays.com, Click Up, Jira or
similar

Microsoft Office Effective project management skills - proven experience in project or resource
management within a creative environment (inhouse experience highly preferred).

Experience with project management and resource scheduling tools. Excellent organisational, multitasking, and prioritisation abilities. Strong communication and interpersonal skills. Demonstrated ability to manage resources and schedules for multiple projects
simultaneously.

Proactive problem-solving skills and creative thinking. Meticulous attention to detail and commitment to quality control. Ability to work under pressure and meet tight deadlines. Enthusiasm for innovation and keeping ahead of industry trends The ability to liaise effectively with internal departments to facilitate all assets for
artwork and product production

The ability to allocate resources efficiently and appropriately, ensuring time
is allocated appropriately for each task, and work is completed within the set

deadlines

Design and coordinate workflows using appropriate workflow management
procedure

Manage the Creative Team resources in line with Marketing Activity and other
business requirements

Plan and coordinate projects identifying roadblocks and pinch points and facilitating
solutions

Cross check and proof factual content within the Creative Team, when required, to
ensure accuracy and adherence to brand standards

The ability to liaise effectively with internal departments to facilitate all assets for
artwork and product production

The ability to allocate resources efficiently and appropriately, ensuring time
is allocated appropriately for each task, and work is completed within the set

deadlines

Design and coordinate workflows using appropriate workflow management
procedure

Job Type: Full-time

Pay: 25,000.00-35,000.00 per year

Schedule:

Monday to Friday
Work Location: In person