Job Description

Job Role: Production Schedule Co-ordinator (Part-Time - Immediate start)

Location:

Remote / Flexible (occasional on-site meetings may be required)

Hours:

4 days per week, 4 hours per day (16 hours/week)

Rate:

15 per hour (Freelance / Self-employed basis)

About Us

Oakmasters is a specialist manufacturer of high-quality timber frame structures, providing precision-engineered solutions for discerning self-builders and contractors. We pride ourselves on craftsmanship, reliability, and outstanding service. As we grow, we're looking to strengthen our team with a highly motivated and methodical individual who can take the reins of our production scheduling and support our warehouse team and sales activities.

The Role

We're looking for a

Production Schedule Co-ordinator

to take ownership of our production workflow, ensuring smooth coordination between our sales, factory, and logistics teams, and keeping customers informed and satisfied. You'll play a vital role in maintaining our reputation for meeting lead times and delivering on our promises.

This is a part-time role, ideal for someone who is confident, well-organised, and thrives in a fast-paced, high-accountability environment.

Key Responsibilities

Manage and update the

production schedule

daily, ensuring all deadlines and lead times are tracked and met. Liaise with the

factory manager

,

suppliers

, and

delivery partners

to coordinate material deliveries and product dispatch. Communicate directly with customers to

manage expectations

and provide timely updates on their orders.

Identify bottlenecks or conflicts

in scheduling and take initiative to resolve them effectively. Maintain close oversight on

multiple live projects

, understanding how timelines and resource demands intersect. Support the sales team by conducting

follow-up calls

to warm leads--filtering interested clients and passing them to the Sales Director for further engagement. Maintain internal scheduling systems, keeping them up to date with the latest schedule changes and communications.

About You

Exceptionally

organised and methodical

, with a keen eye for detail and process. Comfortable making decisions to keep schedules moving smoothly and cost-effectively. A

confident communicator

with a calm and professional telephone manner. Naturally

collaborative

, working well across departments and maintaining a cool head under pressure. Excellent

customer service skills

and able to manage customer expectations with professionalism and empathy. Proficient with

scheduling tools and confident using systems like Trello

, Excel, Google Sheets, or other project management software.

Bonus Skills (Not Essential)

Experience in

manufacturing, logistics

, or

construction project management

Familiarity with

project management systems

Prior sales or customer support experience

What We Offer

Flexible part-time hours Hybrid work-from-home / occasional on-location arrangement A family business with a tight-knit and supportive team culture The opportunity to play a key role in a respected and growing business Scope to grow with the role and the business over time
Job Types: Part-time, Freelance

Pay: 15.00 per hour

Expected hours: No more than 16 per week

Benefits:

Flexitime Free parking On-site parking Work from home
Schedule:

Monday to Friday
Experience:

Administrative: 3 years (required) Logistics: 1 year (preferred) Project coordination: 1 year (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person

Application deadline: 16/05/2025
Reference ID: OMS250425
Expected start date: 02/06/2025