Job Description

The Role

Stags are looking to recruit an Administrator to join our Professional Services team in Tiverton. The role will involve providing administrative support to the team who provide a range of professional services to clients across Devon including; valuations of residential and agricultural property, landlord and tenant matters, wayleaves and easements, estate management, compensation claims, development land and renewable energy schemes.

This position presents a fantastic opportunity for someone to join the department during an exciting period of growth.

The anticipated workload will be varied but will include:

Point of contact for clients, landlords, tenants, other professionals, contractors and suppliers, predominantly over the telephone and by email but also face to face

Responding to and, where applicable, dealing with general enquiries

Provide general administrative support to the team

Management of diaries and organising meetings and events

Audio typing of letters, emails, reports, meeting minutes and other documents

Drafting and raising fee invoices using our invoicing software

Recording and maintaining invoice schedules and quotes spreadsheets

Completing background searches and due diligence research on both properties and clients

Drafting and arranging signature of our Terms' of Business

Photocopying and filing

Drafting and issuing rent demands, communicating with the Accounts department and preparing landlord settlements

Liaising with members of both the wider Professional Services department and firm

Assisting with marketing for the department

Organising and co-ordinating events

Requirements

The successful applicant will have a flexible 'can do' positive attitude, be a fast learner for in-house software systems, self-motivated and will ideally have previous experience supporting a busy team, as well as being able to use their own initiative and prioritise their workload. The ability to work as part of a team is essential and attention to detail is key.

An understanding of the rural environment and property management experience would be advantageous but not essential, as well as experience of working in an office environment.

The skills and characteristics we are looking for include:

Excellent communication skills

Good telephone manner

Ability to work on your own initiative or as a team

Excellent working knowledge of IT including Microsoft Office

Organised, with a high level of attention to detail

Effective time management and the ability to prioritise tasks and ensure deadlines are met

Audio typing

About Us

Stags is a multi-disciplinary firm of Estate Agents, Chartered Surveyors and Auctioneers, which has been operating in the South-West of England since 1874. As well as being leading Estate Agents in the region, the firm has an established Professional Services division which provides a range of technical advice and professional services to landowners, farmers, property owners, institutions and professionals.

We have 22 offices across the region including five Professional Services "hubs" located in Taunton, Tiverton, Exeter, Totnes and Launceston from which we cover the whole of the West Country.

We are a Partnership run firm, without faceless individuals, offering a friendly and supportive working environment, with access to a variety of skills and knowledge to be shared.

Why Stags?

Established firm with over 150 years' experience

Holiday allowance of 23 days plus bank holidays, rising to 24 days after 5 years' continuous service

NEST pension scheme

Personal development plans tailored to you

On-site parking

Annual pay reviews

Multiple sporting events and challenges, including the annual Stags Challenge, Touch Rugby Tournament and Rounders Tournament

Support and assistance from across the firm

Enjoyable working environment

Regular team and office socials

Company social events including our infamous Christmas party!

Application Process

To apply, please send your CV and cover letter to Matthew Wilcox via email to m.wilcox@stags.co.uk or to discuss the role further, please contact Matthew on 01884 235701.

Job Type: Full-time

Pay: From 25,000.00 per year

Benefits:

Company events Company pension Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Tiverton EX16 6AA: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person