Job Description

Grade 5: 32,108 - 37,338 per annum including the Oxford University weighting of 1,730 per annum

Fixed-term contract (two years), full-time (36.5 hours per week)

Said Business School's world-class

Masters in Science (MSc)

and

Diploma

programmes form part of an

executive degree portfolio generating over 26 million annually in tuition fees

, with growth forecast beyond 30 million.
We are looking for a highly organised and proactive

Programme Coordinator

to play a key role in supporting the delivery of these flagship programmes. This is a pivotal role within the MSc & Diplomas team -- ensuring the seamless delivery of a world-class experience for our executive-level students, who expect the highest standards of service and professionalism.
You'll work closely with

Programme Managers

, the

Senior Programme Manager

, and colleagues across the School to plan and coordinate all aspects of programme delivery -- from logistics and vendor liaison to digital platform support and financial processes. This role requires exceptional attention to detail, initiative, and the ability to thrive in a dynamic, fast-paced environment.

What you'll do

Deliver outstanding programme and event coordination

-- manage logistics, bookings, materials, and on-the-day support for modules and events, ensuring every detail runs smoothly.

Liaise with internal teams and external suppliers

(including hotels, Colleges, and vendors) to arrange accommodation, catering, and facilities to the highest standard.

Provide digital learning support

, maintaining and updating course content and communications on the School's learning management systems (e.g., Canvas).

Coordinate financial processes

-- raise purchase orders, process invoices, and support budget tracking and reporting using the University's Oracle Finance system.

Act as an In-Class or Virtual Class Assistant (ICA/VCA)

-- supporting Faculty with hybrid and online delivery via Zoom or other platforms, and uploading class recordings to the School's LMS.

Lead office coordination and team administration

to ensure the efficient operation of all MSc & Diploma Programme activities.

Contribute to School-wide projects and initiatives

, embodying the School's values and commitment to excellence in everything you do.

About you

You'll be a confident, detail-driven professional who enjoys organising complex activities, managing multiple priorities, and delivering to exacting standards. You'll combine administrative precision with strong communication and interpersonal skills, building excellent working relationships with colleagues, academics, and external partners alike.

Essential skills and experience:

Excellent attention to detail and a structured, methodical approach to work. Experience managing multiple priorities and deadlines in a fast-paced environment. Strong communication skills (written and verbal) and excellent English proficiency. High level of proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Experience using event or web tools such as Zoom. Ability to use initiative, exercise discretion, and work effectively both independently and as part of a team. Strong interpersonal skills and a commitment to delivering exceptional service.

Desirable:

A university degree or equivalent qualification. Experience working in higher education, preferably within executive or postgraduate education. Familiarity with learning platforms (e.g., Canvas) and project management tools (e.g., Wrike).
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.
Further information on this role can be found in the job description.

About us

At Said Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.
We offer very generous benefits, some of which are:
Generous holiday allowance of 38 days, including bank holidays Membership of the Oxford staff pension scheme Discounted bus travel Subsidised onsite catering Cycle loan scheme Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit

https://www.jobs.ox.ac.uk/how-to-apply

.

The closing date for applications is 7 January 2026 at 12.00 noon. Interviews will take place during the week commencing 12 January 2026.

Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.

Are you interested in joining Said Business School's talent pool and/or receiving our job alerts? Register at

https://careers.sbs.ox.ac.uk/registration.aspx

.