Job Description

When you join Kainos, you get to think beyond limitations to make an immediate and positive impact like transforming digital services for millions of citizens or helping Fortune 500 companies get live and thrive on Workday.Youll be part of a people-first culture that is growing around the world. Were a creative, committed, and diverse group of individuals who succeed as a team.At Kainos your ideas are heard and valued and youll leave a legacy that you can feel proud of. Join us and discover how our people write our story.As a Programme Office Project Assistant (Associate) at Kainos, youll be responsible for ensuring that a high-quality service is provided to the Project Management capabilities within the EMEA Workday Services business unit, demonstrating best practice throughout. You will provide administrative support for our engagements and will have a key role in the efficient management and delivery of these projects.Youll work as part of the EMEA Workday Services Delivery team and report to the EMEA Delivery team lead. Its a fast-paced environment so it is important for you to ensure that workload is prioritised, and tasks completed in a timely manner.Your key responsibilities will include:Setting up projects and carrying out the ongoing administration and maintenance within systems.Assisting with revenue and cost recognition.Assisting with managing project financials and reporting.Be responsible for Timesheet and Expense claim approvals.Assisting with month end invoicing.Routing and delegation of PMO support requests.Managing weekly timesheet completion (project specific).Dispatching invoices.Helping with routing and delegation of PMO support requests.Working with client PMO teams to ensure projects run smoothly.Taking on other ad-hoc administration duties.MINIMUM (ESSENTIAL) REQUIREMENTSGCSE English and Maths (Grade A*-C), or equivalent.Good computer skills including MS Office including excel spreadsheet skills, and the ability to pick up new software applicationsExcellent organisational skills and confidence in acting as the first point of contact by managing the teams group e-mail and arranging initial meetings with project managers.Ability to carry out responsibilities in accordance with company policies, procedures and processes.Demonstrate commercial awareness and understanding of project and business dynamics.Effective personal time management and planning skills to deliver a high level of accuracy and attention to detail in tight timeframes/targets.Ability to work efficiently, make sensible decisions under pressure and prioritise your workload in a fast-paced environmentA self-starter who can work on their own initiatives with minimal supervision but escalate as requiredEffective verbal and written communication skills with both staff and external stakeholdersWe all work in teams here in Kainos a proven ability of strong team skills, including taking direction from others, is crucialPrevious Administration experience in a relevant working environment with an approachable, personable, dynamic, collaborative style.DESIRABLEExperience as a Project Coordinator, Project Assistant, PMO Associate, PMOOfficer, PMO Coordinator or PMO Assistant or Project Management exposureExperience with PSA software (e.g. Kimble or Workday)Ability to use charts, pivots and formulas in ExcelPlease note the closing date for applications is the 24th May 2024.So what are you waiting for? Lets write the next incredible chapter of our story together.Embracing our differencesAt Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field. Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.

Kainos