Job Description

Details

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Reference number

402615
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Salary

36,187 - 43,552
Per annum, Pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer###

Contract type

Permanent###

Type of role

Administration / Corporate Support###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Canary Wharf, London

About the job

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Job summary

The Global Health Strategy and Engagement (GHSE) team has three major functions, including:

The EU and Four Nations function which works to increase bilateral and multilateral public health activity (across the UK and Europe) and continues to support the overarching coordination of the EU programmes, ECDC MoU and the Four Nations Health Protection and Oversight Group Secretariat The Global One Health Security (GOHS) function is committed to strengthening Global Health Security through the One Health approach The Global Strategy function which leads on UKHSA's global health strategy and corporate governance matters in relation to UKHSA's global health activities

This rewarding and challenging role is responsible for ensuring the UKHSA is seen across Europe as a high performing agency, fostering stakeholder relationship (both internal and external), ensuring smooth-running of EU and Four Nations work, overseeing the timely implementation of workstream support, supporting the maintenance of governance systems, and co-ordinating the project support team. The post-holder will be required to work in partnership with and support the Senior Leadership Team.


The ideal candidate must have excellent communication skills, an ability to manage varied work programmes, application of own judgement to problem solve and the ability to work to tight and shifting deadlines. They will need to be a highly motivated individual and a self-starter, who can work independently. This role requires someone with proven and demonstrable knowledge of public health systems along with advanced communication, organisational, IT and time management skills. A strong interest in global health and/or international development and experience of international and multisectoral engagement is highly desirable.


The post holder will also support wider delivery of UKHSA's Global Health Strategy. Support the delivery of time-limited projects, working across the CMA Group and Global Health Protection directorate to enhance the delivery of GHSE objectives.


Occasional national and international travel may be required for this post.

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Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

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Job description

To provide operational and administrative support to the EU Four Nations team Manage incoming queries to a shared mailbox Capturing changes in operational ways of working and incorporating these into the team's checklists. Working with the HR department to address HR issues for the team including recruitment Tracking programme activity including forward planning and supporting the team to maintain oversight Trouble shooting for senior EU and Four Nations team and workstream leads experiencing technical and operational issues Liaising with overseas logistical suppliers to provide support for focal country activity Alerting the EU and Four Nations manager to urgent issues arising Planning and organising high level meetings and workshops Organisation of pre-departure training of UKHSA staff Assisting with the induction of new staff Writing PQs, FoIs, briefings and reports as required Minute writing for meetings at various levels, from internal UKHSA discussions to high level multinational operational delivery meetings Any other duties as required ###

Person specification

Essential role criteria:

A degree within Global health/health related/health sciences related subject or experience of working within a similar role and/or in an applicable area and able to demonstrate an equivalent level of knowledge Experience of working in projects delivered by partnerships, and in building and maintaining strong relationships with partners. Experience and understanding of project management. Works across boundaries, looks for collective success, listens, involves, respects and learns from the contribution of others. Uses evidence to make improvements, seeks out innovation. Ability to analyse complex facts and situations and develop a range of options; ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales. Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly. Adaptability, flexibility and ability to cope with uncertainty and change; effective organiser, influencer and networker. Demonstrate appreciation and acknowledgment of the range and complexities of diversity; self-awareness in terms of emotional intelligence, biases and personal triggers; cultural competence - cultural sensitivity and awareness.

Desirable role criteria:

Experience of project principles, techniques and tools such as PRINCE2 and Managing Successful Projects Substantial experience working in public health projects or programmes at senior level Understanding of global health including the health challenges of low- and middle-income countries and the international health architecture. Previous involvement in budget setting and a working knowledge of organisational financial processes Provide and receive highly complex, sensitive or contentious information, assist in negotiations with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups

Benefits

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Alongside your salary of 36,187, UK Health Security Agency contributes 10,483 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours and Experience.

Stage 1: Application & Sift

Success profiles assessments


You will be required to complete an application form. You will be assessed on the listed (8) essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word Statement of Suitability.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and Statement of Suitability will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The following will be taken through to the next stage:

Meets all essential criteria

Shortlisting:

In the event of a large number of applications we will shortlist on the following:

A degree within Global health/health related/health sciences related subject or experience of working within a similar role and/or in an applicable area and able to demonstrate an equivalent level of knowledge Experience of working in projects delivered by partnerships, and in building and maintaining strong relationships with partners. Works across boundaries, looks for collective success, listens, involves, respects and learns from the contribution of others Ability to analyse complex facts and situations and develop a range of options; ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales

Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates.


If you are successful at this stage, you will progress to interview & assessment.


Please do not exceed 1000 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Stage 2: Interview (success profiles)

You will be invited to a (single) face to face interview at UKHSA Canary Wharf. In exceptional circumstances, we may be able to offer a remote interview.


Behaviours and experience will be tested at interview.


The Behaviours tested during the interview stage will be :

Changing and improving Making effective decisions Communicating and influencing Working together (Lead behaviour) Managing a quality service

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at our Core HQ in UKHSA Canary Wharf.


We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Gurkamal Bhambra Email : gurkamal.bhambra@ukhsa.gov.uk
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Recruitment team

Email : gurkamal.bhambra@ukhsa.gov.uk ###

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk