Job Description

Project Administrator

GreyMatters Technologies Ltd

Bristol & Bath Science Park, Bristol, United Kingdom

With strong financials and a big vision for the future, this is a role where you can play a big part in the next chapters of our story.

Full-Time, Permanent, in person

GreyMatters - who are we?

Part of the Crayside Consulting group of companies, GreyMatters exists to save lives. GreyMatters is a growing dynamic engineering consultancy located in Emersons Green, providing specialist high-end consultancy services protecting people from the harmful effects of high voltage electricity including lightning, all around the world. Projects include some of the most iconic scientific, energy and data centre campuses in the world. In addition to our consultancy services, we support other companies to develop their own design capability alongside our top 1% software partner to help improve the professional standards across the industry. More information at greymattersglobal.com and greymattersglobal.academy. We're a close-knit team, that is refreshingly different to work with than many large corporates. We're friendly, flexible and dynamic in our approach to people, projects and clients. You'll be working as an integral part of our office support team alongside our Directors and Engineers The Crayside Consulting Group have office located in Basingstoke (HQ), London, Ipswich, Kent, Poole and Bristol.

Why are we looking for this role?

We are a growing business with year on year growth since inception. Our service offering has expanded to support client requirements and we therefore need additional resource to support our teams.

Full

Note: Please do not apply for the role unless you have a minimum 3 years' experience in a Project Administrator, Project Coordinator and/or Document Control role.

Job purpose: To provide a highly effective administrative support to the HV Earthing / Power Systems design teams within the business and undertake delegated duties as required.

Exciting opportunity to be a part of a growing, vibrant team in a multi-disciplinary engineering survey and design consultancy, delivering projects in mission critical sectors such as rail, transport, data centres, nuclear and utilities.

Work alongside the Management Team's EA and be responsible for managing processes and procedures to support the efficient management of the projects.

Provide holiday and sickness cover for other office administration team members.

The role is both demanding and fast-paced requiring a candidate with a high level of organisational competence, professionalism and confidentiality. Excellent interpersonal skills combined with a persuasive and professional attitude to ensure the company is represented with integrity and professionalism.

Key responsibilities:

Support the administrative function for projects - including PQQ co-ordination, project database updates, preparation and production of minutes / reports, survey arrangements and provision of administrative assistance for the duration of the project. Appropriate document control, filing emails and attachments to relevant project folders. Arrange meetings for the Project Teams as needed. Support the Project Teams in tracking and meeting deadlines. Manage a project database and resource tracker with inputs from Project and Management Teams. Respond to external clients where appropriate, follow up with assigning actions to the Project Teams, and track closing of actions. Support document control process for tender and design submissions by the Project Teams. Assist in the development and management of processes and procedures to support the efficient management of administrative services in relation to maintaining ISO 9001, 14001 and 45001 and Railway Industry Supplier Qualification Scheme (RISQS) certification. Book travel for site visits in the UK and Europe and for team members where requested. Balance the needs of planned work whilst reacting to ad-hoc requests and managing expectations of others through effective communication. Liaise with the Management Team's EA and other administrators across the company to ensure good communication and administrative operations between all parties. Any other duties reasonably required of the post-holder following consultation.
Essential Skills for this Post:

Experience of Project Administration and/or document control.

Highly proficient IT skills including competence in MS Excel, PowerPoint and Word.

Excellent communication skills, fluent in both written and oral English.

Able to demonstrate high levels of confidentiality and discretion.

Accuracy and attention to detail.

Salary: approx. 25-30k

Job Types: Full-time, Permanent

Pay: 25,400.00-30,000.00 per year

Benefits:

Company events Company pension Free parking Health & wellbeing programme Life insurance On-site parking Private medical insurance
Schedule:

Monday to Friday
Ability to commute/relocate:

Bristol: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Application deadline: 12/07/2025
Reference ID: Project Administrator - Bristol