Job Description

Overview:

Based in Plymouth, our company has been established for 19 years and offers highly innovative design and construction solutions to our commercial and residential clients, both regionally and nationally.

As Project Administrator/Co-Ordinator you are the main point of contact for the building projects assigned to you, ensuring that all aspects of supply to site are met to schedule and the administration of the projects are executed to a high standard. You will be working in our office with a small team of Project Administrators/Co-Ordinators and other colleagues, often collaborating to support other projects whilst working on your own assignments.

We are seeking a dedicated and detail-oriented Project Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring that projects are delivered on time, within scope, and aligned with our organisational goals. This position requires procurement experience in the construction industry, proficiency in all aspects of Microsoft Office, strong communication skills and the ability to manage multiple tasks efficiently while collaborating with various stakeholders to manage this role successfully.

Duties

:

Prepare and manage your Project and Site Folders in hard copy and digital format, to ensure the correct site documentation is put in place, recorded, monitored and updated as each project progresses and archived upon completion. Prepare, and communicate all relevant Health and Safety, RAMS, COSHH and Work Permits as required for each project, working closely with the Project Team, Site Managers, ensuring effective communication to all relevant parties. Organise the procurement of materials and labour, research suppliers and subcontractors to ensure best price and quality are maintained. Create purchase orders. Confirm orders, schedule deliveries, update diaries and communicate to all relevant parties, taking appropriate action when things don't go to plan. Support the Quantity Surveyor, Assistants and Projects Manager to ensure that all of the correct site documentation is put in place. Liaise with Site Managers, Contractors and Suppliers, to ensure that the project runs smoothly and all of the site requirements are available, arranged and implemented, continually updating your project files when needs arise. Obtain and compile PDFs for the Operations & Maintenance Manual (O & M) throughout the duration of the project in accordance with the Company template, to support the final O & M manual upon completion of the project. Provide regular updates on project progress i.e., is the project on schedule, any cost savings on procurement / contractors, delays, issues or concerns. On a weekly basis, produce an approved client update for each of your projects with site photos. On a weekly basis, compile site requests to include materials, PPE, welfare resources, hire of machinery, consumables & weekly planners. Review and process this information, compile orders, schedule deliveries, communicating progress and updating site files accordingly. On a weekly basis, liaise with the Site Manager/Supervisor to ensure all Site paperwork is collated on time and delivered/received to the office, to include all H & S paperwork, timesheets, receipts and dispatch notes. Ensure all invoices relevant to your projects are accurate, correctly detail each element, resolving any discrepancies with the relevant supplier. For all M & E and utility invoices ensuring you receive all relevant certificates prior to submission for payment. Maintain Equipment Hire reports, ensuring deadlines or extensions are met. Attend weekly meetings, take notes and prepare meeting minutes. Provide the director with regular updates on project progress, is the project on schedule, cost savings on procurement / contractors, any delays / issues or concerns. Ensuring all site files are ready for site visits. Arrange regular site visits where appropriate, maintain notes and provide an update to the project team. Arrange best priced accommodation and travel for site personnel working away. Ensure that everything is in place to handover the project upon completion. Correctly archive each project on completion In conjunction with the Site Manager ensure all site equipment, tools, signage and welfare cabins are returned and correctly booked back in.

Experience & Skills

:

Proven experience in a project coordination role or similar position is preferred. Previous administration experience. Previous experience within the Construction Industry is desirable. Previous procurement experience is an advantage. Proficient in Microsoft Office, Excel and Audit Pro. Grade A-C GCSE or Equivalent in Maths and English. Able to demonstrate excellent internal and external customer service. Effectively work to deadlines and prioritise work effectively. Strong organisational skills with the ability to manage multiple projects. simultaneously while maintaining attention to detail. Excellent verbal and written communication skills to effectively present information and engage stakeholders. A proactive approach to problem-solving with the ability to adapt to changing priorities in a fast-paced environment.

To apply:

Please attach your CV with a covering letter indicating how your skills and experience meet each of the key duties.

No recruitment agencies please. Any agency assistance will be via invitation only. Please note any speculative candidates submitted via agencies without invitation will not be considered as represented by that agent.

Creative Construction reserves the right to close this advertisement early if sufficient applications have been received.

Schedule:

Monday - Friday, 8am - 5pm

Ability to commute/relocate:

PLYMOUTH: reliably commute or plan to relocate before starting work (required)

Experience:

Project coordination: 1 year (required)
If you are passionate about project administration and possess the skills outlined above, we encourage you to apply for this exciting opportunity to contribute to our team's success.

Job Types: Full-time, Permanent

Benefits:

Casual dress Company events Company pension On-site parking
Ability to commute/relocate:

Plymouth PL4 6NW: reliably commute or plan to relocate before starting work (required)
Experience:

Procurement: 1 year (required)
Work Location: In person

Application deadline: 23/06/2025
Reference ID: PA/C-05/06/25
Expected start date: 14/07/2025