Job Description

Job Title: Construction Project Administrator

Salary:

Depending Upon Experience, (DOE)

Location:

Loanhead

Department:

Electrical/Mechanical

Reports To:

Electrical and Mechanical Managers

Job Type:

Full Time Permanent

Job Summary:

We are looking for a detail-oriented and proactive

Construction Project Administrator

to support the planning, coordination, and execution of construction projects. This role is essential to ensuring administrative efficiency, clear communication, and smooth project documentation from initiation to close-out.

Key Responsibilities:

Provide administrative support to the project management team on multiple construction projects. Coordinate project schedules, logistics, and documentation with internal teams, subcontractors, suppliers, and clients. Assist with preparing and tracking RFIs, submittals, change orders, purchase orders, and contracts. Maintain and update project documentation, including construction drawings, permits, inspection records, and daily reports. Organize and schedule site meetings, prepare meeting agendas, and record/distribute meeting minutes. Monitor project timelines and assist with tracking budgets and expenditures. Support compliance with safety standards, quality requirements, and local/state regulations. Communicate effectively with subcontractors, vendors, and stakeholders to support project execution.

Qualifications:

Proven experience in construction administration, project coordination, or a similar role. Proficiency with construction management software (e.g., Autodesk construction cloud, Procore, Buildertrend, Bluebeam, MS Project). Strong knowledge of construction terminology, documentation, and workflows. Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to work independently and manage multiple priorities under tight deadlines.

Working Conditions:

Office-based with occasional visits to job sites. Occasional travel between project locations.
Job Type: Full-time

Additional pay:

Bonus scheme
Benefits:

Company events Company pension Free parking On-site parking Private medical insurance Sick pay
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Reference ID: Project Administrator 2025