Job Description

ACS is looking for a talented and highly organised Project Administrator to join our dynamic team. This role is crucial to the success of our programmes, ensuring smooth communication and efficient data management between parents, students, teachers, and the wider organisation. You will be a key point of contact, providing comprehensive administrative support to the Project Officer and stakeholders, contributing to a positive experience for everyone involved. If you have exceptional organisational skills, a passion for education, and thrive in a collaborative environment, we encourage you to apply!

Job Details

Reports to:

Project Officer and Programme Manager

Works closely with:

Trustees, Membership Secretary, Bookkeeper, Sessional Tutors

Key External Contacts:

Local community schools, children's centres, libraries, youth centres, parents/carers, voluntary organisations, and other relevant agencies

Salary:

18,000 - 20,000 per year (Pro Rata)

Hours per week:

14 hours (2 days a week)

Contract Duration:

Fixed-term (August 2025 - September 2026), with a possibility of extension

Main Responsibilities

1. Administrative Support:

Assist the Programme Manager, Project Officer, and team with administrative tasks while maintaining confidentiality.

2. Programme Management:

Support the Project Officer in planning, evaluation, and reporting on programmes.

3. Admissions:

Manage admissions for Saturday school, holiday programmes, and adult classes to ensure timely enrolment.

4. Communication:

Communicate with tutors to ensure timely submission of monitoring data and liaise with parents/adults about upcoming events.

5. Event Support:

Prepare sign-in sheets, book rooms, arrange catering, and assist at events, which may include some evening and weekend hours.

Candidate Profile

Qualifications:

.Minimum A/Levels

Experience:

Project management, including documentation. Public, voluntary, or education sector work. Website management and social media. Office environments and record-keeping.

Skills

:

Teamwork, adaptability, strong communication, and MS Office expertise. Ability to work under pressure and remain professional.

Desired Attributes:

Passion for ACS's mission and commitment to equal opportunities. Self-motivated with a can-do attitude. Comfort with technology

Qualifications

Strong organisational skills Ability to prioritise tasks efficiently Excellent attention to detail Experience in project coordination or administration Proficiency with project management tools A background in teaching or training is advantageous

Attitudes

Demonstrable interest in education and the mission of ACS Friendly but robust professional manner High productivity with ability to juggle multiple priorities Ability to work as part of a small team and on own initiative Readiness to work unsocial hours on occasion (e.g.: weekends at the Saturday school once a month), confident personality and good sense of humour.

Ready to join our mission?

Send your CV and optional short cover letter to office@acschool.org.uk

Learn more about ACS and our work at https://www.acschool.org.uk/

Additional Information

DBS Check:

The successful candidate will be subject to an enhanced DBS check and reference checks.

Equality:

ACS is an Equal Opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all staff.
Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: 18,000.00-20,000.00 per year

Benefits:

Company pension
Schedule:

Monday to Friday Weekend availability
Education:

A-Level or equivalent (preferred)
Experience:

public or voluntary sector: 1 year (preferred) Microsoft Office: 2 years (preferred) Charity: 1 year (preferred) public sector: 1 year (preferred) voluntary /charity sector: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: ACSPO24XQ39Z