Job Description

Overview

The Diocese of Salford is seeking a highly organised and proactive Project Administrator to join our Property Department. This is an exciting opportunity to support the delivery of our Property Strategy and assist in coordinating projects across our parishes.

Responsibilities

Act as first point of contact for all enquiries, either by post, telephone, email or in person, ensuring they are dealt with politely and professionally and followed up by appropriate action. Respond to correspondence, general enquiries, telephone calls and emails. Prepare meeting papers using the Diocesan On-Board System. Follow and track actions ensuring they are completed. Provide administrative support to the Director of Parish Property and Property Team to deliver the Property Strategy. Creating and maintaining project timelines, coordinating team schedules, and managing resources like personnel, equipment, and materials. Maintaining accurate project documentation, preparing reports, and providing regular updates to the Director of Parish Property and stakeholders. Coordinate and arrange events under the direction of the Diocesan Project Manager. Act as secretary to various meetings and take minutes. Assist the Director of Parish Property and Property Team in keeping the Diocesan database up to date. Assisting and advising colleagues across the Diocese regarding procedures and recording and reporting requirements. Checking information for accuracy where required. Creating and maintaining the Property Strategy project library and plans, and file, recording and reporting systems Tracking risk and issue logs and changing control data Tracking of invoices to ensure they are allocated correctly and match works agreed To organise meetings and applicable conferences, including refreshments, venue, IT etc. Undertake any such other duties as may be reasonably determined by the line manager and which are commensurate with this role.

Skills

Educated to A-level standard or equivalent with desired relevant business administration, communications, or professional administrative experience Experience of working as part of a small team in a diverse organisation Have suitable, relevant, substantial experience working in a similar role within an office environment including experience of using Microsoft Office Suite programs Ability to conduct themselves professionally and project a friendly manner, focusing on providing excellent customer service. Demonstrate ability to work unsupervised using initiative to complete tasks with competing priorities under pressure. Ability to communicate effectively and sensitively with colleagues, the clergy, service providers and members of the public. Ability to handle challenging people and situations with sensitivity and in accordance with the values of the Catholic Church. Role will require discretion and confidentiality wherever necessary.
The Diocese of Salford is committed to safeguarding and promoting the welfare of children and young people. The post-holder will be expected to contribute to a positive culture of safeguarding within the organisation.

This post is subject to an Enhanced Disclosure by the Disclosure and Barring Service and barred list checks will be undertaken for working with adults. All employees of the Diocese are expected to work to promote the safeguarding of vulnerable groups. They must familiarise themselves with and adhere to the procedures on how to deal with allegations or concerns of abuse and the Church's Safeguarding Policies and Procedures which can be found at http://www.catholicsafeguarding.org.uk/national-safeguarding-standards/national-safeguarding-policy

Please visit our website:

https://www.dioceseofsalford.org.uk/news/vacancies/ where you can find further information including our Privacy Notice and / or to download an application pack.

Salford Roman Catholic Diocesan Trustees Registered Charity - Registered Charity No. 250037

Job Types: Full-time, Permanent

Pay: 26,252.00-32,276.00 per year

Benefits:

Company pension Health & wellbeing programme On-site parking Sick pay
Schedule:

Day shift Monday to Friday
Language:

English (preferred)
Work Location: In person

Application deadline: 18/08/2025
Reference ID: Project Administrator #342