Job Description

Summary and overview of the role:

The Project Assistant is responsible for managing and overseeing various aspects of project performance, ensuring projects are completed on time, within budget and to the required quality standard. Primary duties will include scheduling, cost control, progress tracking and risk management. Involving collaborating with project managers, stakeholders and teams ensuring smooth execution of the project.

Minimum Essential Qualifications/ Experience and Role Requirements:

Proficient in Microsoft Office Suite: Skilled in Microsoft Word, Excel, and Outlook for efficient document creation, data analysis, and communication. Strong Mathematical and English Skills: Confident in applying mathematical concepts and clear, effective communication in both written and verbal English. Teamwork and Independence: Ability to collaborate effectively within a team or work independently to achieve goals. Multi-tasking and Time Management: Capable of managing multiple projects simultaneously while maintaining a high standard of work and meeting deadlines. Punctuality: Consistently reliable and punctual in all tasks and responsibilities. Client and Stakeholder Communication: Comfortable and professional in speaking with clients, stakeholders, and other external contacts to foster strong relationships and ensure project success

Duties, Skills and Responsibilities:

Timesheet Reporting: Produce and track timesheet reports for project teams and individuals. Cost Profile Management: Monitor, update, and generate cost profiles for all projects to ensure budget control. Project Scheduling: Collaborate with the Project Manager and clients to develop and monitor project timelines and schedules. Quotations and Project Proposals: Generate and issue quotations for new projects based on client requirements. Purchase Order Handling: Receive and review purchase orders, then initiate corresponding projects. Invoicing and Payment Applications: Calculate and produce monthly invoices for major projects. Prepare and issue applications for payment and invoices to clients. Procurement and Supplier Coordination: Place purchase orders, communicate with suppliers, track order progress, and ensure timely delivery. Process bills for payment once received. Administrative Support: Provide general administrative assistance, including answering calls, collecting parcels, processing bills, and preparing for meetings. Additional Support Tasks: Assist with other duties as requested by the Project Manager
Job Types: Full-time, Permanent

Work Location: In person