Job Description

Project Coordinator (Office Furniture & Fit-Out)

Location:

UK (NI/GB) with regular EU travel

Department:

Operations

Reports to:

Project Manager / Operations Manager

Contract:

Full-time

Role Overview

We are seeking a highly organised, proactive

Project Coordinator

to support the delivery of commercial office furniture and fit-out projects across the UK and Europe. Working within our Operations team, you will collaborate closely with the Project Manager and internal departments to ensure projects are delivered on time, within budget, and to the highest standards of quality.

This role is hands-on, fast-paced, and ideal for someone who thrives on variety, problem-solving, and seeing projects come to life--both locally and across the EU.

Key ResponsibilitiesProject Coordination & Administration

Assist the Project Manager in day-to-day project oversight, scheduling, and documentation. Prepare and maintain project files, including programmes, RAMS, delivery schedules, and installation documentation. Coordinate purchase orders, supplier communication, and delivery logistics. Track project costs, variations, and budget updates for reporting. Ensure all documentation complies with internal processes and client requirements.

On-Site Coordination & Travel

Travel to EU project sites as required to support on-site coordination (typically short visits of 1-4 days). Act as an on-site representative for the Operations team--supporting installers, checking deliveries, and monitoring progress. Conduct site audits, snagging checks, and quality assurance reviews. Provide live updates, photos, and status reports to the Project Manager.

Communication & Collaboration

Liaise with clients, suppliers, installers, freight partners, and internal design/operations teams. Attend internal and external project meetings; take and distribute minutes and action points. Maintain clear communication channels to ensure all parties are aligned on expectations and changes.

Logistics & Procurement Support

Work with the logistics team to arrange deliveries, customs documentation (where required), and storage coordination. Monitor lead times and flag potential delays or risks early. Support furniture procurement processes, including order tracking and specification verification.

Skills & Experience Required

Experience in project coordination, operations, or administration--ideally in interiors, furniture, construction, or fit-out. Strong organisational and time-management abilities; able to handle multiple projects simultaneously. Excellent communication skills with confidence in dealing with suppliers, contractors, and clients. Strong IT literacy (Excel, project management tools, ERP/CRM systems). Ability and willingness to travel within the EU. A problem-solving mindset with strong attention to detail. Ability to work both independently and as part of a team.

Desirable (Not Essential)

Experience in workplace interiors, furniture procurement, or construction delivery. Knowledge of logistics, installation processes, or site operations.

Personal Qualities

Proactive, adaptable, and calm under pressure. Reliable and committed to delivering an exceptional client experience. Comfortable working in a dynamic, evolving environment. Approaches challenges with a positive, solutions-focused mindset.

What We Offer

Competitive salary based on experience. Opportunity to travel and work on exciting European commercial interior projects. Supportive operations team with opportunities for professional development. Exposure to high-quality office furniture brands and workplace fit-out environments
Job Types: Full-time, Permanent

Pay: Up to 35,000.00 per year

Experience:

Project Coordination: 1 year (required)
Willingness to travel:

25% (preferred)
Work Location: In person