Job Description

Project Coordinator

LOCATION: Ellesmere Port



EMPLOYMENT TYPE: Permanent

JOB DESCRIPTION

Project Coordinator

Job Family - Engineering


This family is responsible for creating everything from the initial concept to the final design of Survitec products. They develop ideas for new products and prototypes, as well as evolving the design details of established ranges. They deeply understand the safety needs of Survitec customers and deliver innovation that captures the design strategy and brand values. They integrate innovative functional solutions with world-class creativity to support Survitec's vision to become the most trusted provider of safety services



Job Summary


This role provides project coordination, financial tracking and reporting, invoicing, in support of engineering projects is focused on the co-ordination of project processes, activities and budgets in support of design engineering and new product development. It compiles, produces and controls technical support materials including product and programme data packs



Duties and responsibilities

Organises and prepares complex documents using a variety of computer applications such as Microsoft Adobe. Responsible for gathering and summarising data for special reports Assigns short-term work schedules to workload to achieve expectations of a range of stakeholders and internal customers Creates, manages and utilises effectively a local document management system for an office or department Drafts and maintains technical and/or user documentation to a high standard, ensuring appropriate and effective use of language and on-time delivery. Creates appropriate backup files to ensure instant recovery if problems occur Produces standard project plans; tracks and reports progress to plan; provides stakeholders with accurate and relevant information to support decision making at agreed project review points, including new product development stage gate reviews and post project reviews to identify lessons learned Carries out delegated activities to support identification and evaluation of risks, issues, dependencies and constraints associated with each project. Ensures mitigating solutions are reflected within project plans and the impact of those solutions is reported accurately Manages procurement and system orders; accurately transfers bill of materials requrements to relevant systems Compiles accurate and timely financial information to support engineering project tracking and review processes; tracks and reports on capex spend, ensuring any overspend is identified quickly and reported appropriately Provides general administration support to the Engineering leadership team; manages diaries, including booking, tracking and reporting on travel spend Creates an environment where everyone in the team can live the Survitec Values Creates an inclusive environment where our people feel valued, appreciated and free to be who they are at work Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy working environment Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an in-depth understanding of technology, external regulation and industry best practices through ongoing education and reading specialist media


Skills

Holds self and others accountable to meet commitments Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences Anticipates and balances the needs of multiple stakeholders Plans and prioritises work to meet commitments aligned with Survitec goals Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics Adapts approach and demeanour in real time to match the shifting demands of different situations Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems Anticipates and adopts innovations in business-building digital and technology applications Consistently achieves results, even under tough circumstances

Values


Drives safety culture

Is a reliable source of reference on relevant safety standards and where these standards are at risk. Provides important insight into the root cause and corrective actions for such safety risks and issues. Raises issues and highlights own mistakes without fear. consistently to improve safety and wellbeing of self and others

Demonstrates commitment to delivering real value and confidence to our customers

Understands the importance of being the representative of both internal and external customers. Demonstrates respect for those customers and is open and transparent about the delivery of service - only promises what they can deliver and delivers what they promise.

We care for our people, investing in the development of teams and individuals

Understands own role within the team and takes accountability for delivery - is good at closing out actions and proactively asks for help when issues arise. Communicates appropriately, shares knowledge (coaching, mentoring and supporting others to develop skills as appropriate). Works collaboratively with own team and others to meet business goals Takes time to listen and treats others with dignity, accepting and respecting other people's

points of view or individuality. Understands how own behaviours impact others.


We aim for excellence in everything we do

Takes personal responsibility for ensuring excellence, getting the task done on time and to the right standard. Consistently achieves targets, even when timescales are tight Committed and passionate about continuous improvement, looking to solve problems and avoid workarounds. Takes the initiative and acts with confidence

We seek to innovate at every opportunity

Takes an entrepreneurial approach to change, being comfortable and willing to try out new methods, processes, ways of working or techniques to make improvements Takes time to understand and explain the rationale for change to support the understanding of self and others

We act with integrity

Acts in accordance with Survitec Values, especially in situations when it is difficult to do so Represents self and Survitec in an ethical manner that engenders trust from colleagues, customers and external regulators

(Refer to Survitec Code of Conduct for further information and examples)



Experience and qualification


Educated to University degree level


1 - 3 years of general experience, working unsupervised to demonstrate sound understanding of process and systems and meeting deadlines


No formal management experience needed for this role