Job Description

The ILDS Project Coordinator will work closely with the ILDS Policy and Advocacy Lead and the ILDS Global Skin Health Project Coordinator to support the programmes of the ILDS; in particular the Grand Challenges in Skin Health, the Education Committee, Neglected Tropical Disease NGO Network (NNN) as well as ILDS' WHO collaboration.

This position offers a unique opportunity to make a significant impact on global skin health, working alongside passionate professionals dedicated to advancing dermatological knowledge and improving patient outcomes worldwide.

FIND THE FULL JOB DESCRIPTION HERE:

https://www.ilds.org/documents/446/ILDS_Project_Coordinator_Job_Description_July_2025.pdf

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Hours of work:

35 hours per week - usual working hours are 09:00 - 17:00 Mon - Fri. Flexible working requests will be considered.

Salary

32 000 - 36 000 - pro rata dependent on experience

Term

Permanent

Location

The office is based in London. A Work From Home policy is in place and an agreement will be made with all new employees. Employees are expected to come to the office regularly in addition to staff meetings and may be requested to be present on other occasions.

Holidays

26 days per annum plus bank holidays

Key facts

11 staff; 220 member organisations in 105 countries

Why you should work for the ILDS

The ILDS is an UK-registered charity representing over 200,000 dermatologists from over 100 countries. Not only are our members from all over the world, so are our partners and. Therefore, as the ILDS Programmes Coordinator, you will get to work with individuals, companies and organisations on an international level, creating a dynamic and exciting work environment. As a member of the ILDS staff, you will be supporting the global leaders in dermatology make a real change. Together, work towards the best possible skin health for all people around the world.

Main objectives:

Provide administrative and logistical support for the programmes led by the ILDS Policy and Advocacy Lead and the ILDS Global Skin Health Project Coordinator, including meeting management (e.g. preparing agendas, presentations, taking minutes and tracking action items). Coordinate programme activities such as webinars and events (virtual and in-person), collaborating with the ILDS Meeting & Events Coordinator. This includes developing (scientific) programmes and itineraries, making travel arrangements, booking venues with appropriate facilities and liaising with speakers and attendees. Provide support with coordinating projects - including developing plans, keeping track of the set budgets, and creating and keeping track of appropriate timelines and actions. Support with drafting policies, including doing research, proof reading and fact checking. Work with the ILDS Communications Lead to develop the communications for committees, to raise the profile of projects and partnerships, including drafting content for the ILDS newsletters Maintaining relationships with collaborating organisation and partners of ILDS, such as GlobalSkin and the NNN. This includes coordinating joint projects and committees (e.g. coordinating the meeting of the NNN Skin Cross Cutting Group at the Annual NNN meeting)

Skills & Qualifications

Required skills

Relevant professional experience as an administrator, assistant or project coordinator, preferably in an international setting Excellent project management skills and experience, demonstrating the ability to participate in (international) projects Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence and communicate effectively across diverse audiences, including those for whom English is a second language. Exceptional attention to detail, with high levels of accuracy, especially in documentation, data handling, and budget tracking. Strong interpersonal skills, with the ability to build and maintain positive working relationships across a wide range of stakeholders, including board members, external partners, and internal colleagues. High level of IT proficiency, including Microsoft Office, cloud-based file management and web browsers Familiarity with project management and communication tools, such as Monday.com, Microsoft Teams, CampaignMonitor, and Zoom (or similar). Flexibility and adaptability, with a proactive attitude and the ability to manage shifting priorities, fast-changing schedules, and emerging tasks with calm efficiency. Problem-solving mindset, with a practical and resourceful approach to supporting individuals and managing day-to-day operations. Experience of undertaking research projects, collecting and analysing data and preparing reports

Desired

Strong understanding of how to navigate group dynamics, including working within hierarchical or politically nuanced environments. Relevant experience in the voluntary, non-profit, or community sector, ideally within an international or cross-cultural context. Experience supporting governance functions (e.g. board or committee work), including preparation of meeting materials and minute-taking. Familiarity with customer relationship management (CRM) systems such as Salesforce, or other relevant databases Experience creating news articles and brief summaries for various channels Confident in working independently, demonstrating initiative and the ability to manage time and priorities with minimal oversight.

Personal attributes

A good team worker with an enthusiastic and optimistic attitude Proactive, able to work independently and use own initiative Flexible and adaptable attitude The ability to be resourceful and innovative, with a practical problem-solving approach

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Diversity, equity and inclusion

We commit to working with our members and our partners in global health dermatology to break down discriminatory and intolerant attitudes, promote diversity in our workforce and promote equal consideration of all individuals in dermatological research, policy, practice and, where possible, in public life. Link to full statement: https://ilds.contentfiles.net/media/documents/Equity-Diversity-and-Inclusion-Policy-June-2021.pdf

Job Types: Full-time, Permanent

Pay: 32,000.00-36,000.00 per year

Benefits:

Sick pay Work from home
Schedule:

8 hour shift
Application question(s):

Why do you want to work for an NGO/non-profit like the ILDS?
Experience:

Project management: 1 year (preferred)
Work authorisation:

Verenigd Koninkrijk (required)
Location:

London (preferred)
Work Location: Hybrid remote in London

Application deadline: 20/07/2025
Expected start date: 01/10/2025