Job Description

Project Coordinator

Job ID

229445

Posted

24-Jul-2025

Service line

PJM Segment

Role type

Full-time

Areas of Interest

Administrative, Communications/Public Relations, Construction, Data & Analytics, Project Management

Location(s)

London - England - United Kingdom of Great Britain and Northern Ireland

Job Title:

Project Administrator/Coordinator

Reports To:

Regional Project Management Lead

Location:

St Paul's, London

Position Purpose

A Project Administrator is required to support the Programme Management serving one of our global banking account within the EMEA Region. The role is based in London. The Project Administrator is responsible for the co-ordination and administration of project related processes and finances utilising CBRE's Kahua Project Management System and database as the project management tracking tool.

Key Responsibilities

Understanding client needs and being able to support the programme managers when necessary
Administer and co-ordinate the setup, running and close out of all financial and non-financial project related matters
Database System administrator / manager of Kahua Project tool
Ability to manage quotes and create a project funding request through Kahua
Tracking of Project Funding requests and updates
Manage the life cycle of invoices, from requesting to seeing through to payment
Managing the project cash flows and risk associated with targets
Coordinate and prepare various Client reports and presentations as required
Coordinate with Client and CBRE Accounts Payable team
Coordinate and implement processes and procedures for the Variable PjM Team
Management of all documentation with vendor registration and support (both E1 and JDE)
Track and monitor daily milestone notifications to correct data in Kahua for KPI adherence
General project administration duties
Attend and take notes at internal and client meetings
Additional ad hoc tasks supporting the Programme Management Team
Assist the Programme Management team to prepare capital expenditure budgets and forecasts
Proactively be involved and assist the Programme Management team with the coordination of work, running smaller projects (in programme manager mode), communication with contractors and other key vendors etc.

Accountabilities

Receipting tracking of POs and associated invoices
Liaise with vendors to help ensuring monthly cashflow targets are met
To identify improvements and opportunities to the service provision
Provide ad hoc support to the Programme Management Team as a whole
To perform additional duties which may be required from time to time as required

Key Requirements

Experience of working within a corporate office environment is required and within a financial institution would be beneficial
Understanding of the programme management process would be beneficial
Understanding of Project Management Software (Kahua and advantage)
Good numerical skills
Previous time spent in a face paced environment or a similar role would be ideal
Articulate, professional person
Excellent client relationship skills
Integrates well within the team and effectively building internal/external networks
Self-aware gap analysis - proactively seeks development and knows who to go to for guidance
Effective communication skills both written and verbal to ensure efficient communication with require audience
Prioritisation - understanding individual capacity, delivering on time, managing expectations (client, internal)

Disclaimer:Please be advised that effective January 1, 2025, CBRE Project Management and Turner &Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.