Job Description

Job Advert

We'd love for you to come join us as at Finlays as a Project Coordinator and brew your career with us!

A bit about Finlays

Finlays is the leading independent B2B supplier of tea, coffee and botanical solutions to beverage brand owners worldwide. With deep roots across the globe and unparalleled experience and expertise, no-one is better placed to unleash the potential of natural beverages for brand owners, by bringing the best from bush to cup. We employee people from across the globe. Our Finlays purpose is to empower a customers to create a world where every sip brings joy.


As a manufacturing facility we have recently launched a brand-new operational strategy that is built upon a people centric approach of providing right, first time quality product to our customer base.


We are on the lookout for passionate, motivated, and willing individuals to come and join us on this journey, as we look to develop our people and teams with the necessary skills to help us develop a continuous improvement mindset in everything we do.


Upon joining the business from day one, you will become a key part of our engineering team. During your first three months of employment, you can expect to partake in a four-day tailored induction programme that will arm you with information about all of the critical elements of our business and how your new role forms an essential part of what we do. We will then focus upon your transition into your new working environment. It's at this point you will be provided with your key objectives and opportunity to be tea-riffic in your new role, which ultimately results in keeping Britain topped up with some of the hot-beverages that our nation love to devour!

Perks of working for Finlays

25 days

holiday plus

8

bank holidays. We provide you with 8 x life insurance Up to 12% employer pension contributions Staff shop We have a Health & Wellbeing employee assistance platform - including discounts for big retailers & cashback Cycle to work scheme Internal recognition schemes (Finlays United Awards, Finlays Champion Awards, Long Service Awards) Professional development with opportunities for career advancement Continuous learning through workshops, courses, training modules

A bit about the Project Coordinator Role

The primary purpose of the Project Coordinator role is to act for the long term by supporting the planning, execution, and delivery of capital projects that drive sustainable improvements. Take accountability for managing all administrative, logistical, and communication tasks to ensure projects run efficiently and meet objectives on time and within scope. By coordinating resources, maintaining accurate documentation, and facilitating clear communication across teams, this role helps us do better each time and succeed together. Serving as a key link between project managers, team members, and stakeholders, the Project Coordinator contributes to unlocking business potential and achieving successful project outcomes through collaboration and continuous improvement.


Key responsibilities and accountabilities include:

Responsible for supporting the successful planning, coordination, and delivery of site-based capital projects that enhance production efficiency, product quality, safety, and compliance. Working closely with project managers, engineering, operations, quality, and supply chain teams, the Project Coordinator ensures that all project activities are executed according to established timelines, budgets, and quality standards. Implement Continuous Improvements (CI) to the Capital Project Process (EEM - Early Equipment Management process) Influence departmental and site personnel to follow the standard processes. Responsible to ensure all project documentation is updated and filed and stored in project files for compliance and audit ready Coordinate and monitor project schedules, milestones, and deliverables to ensure timely completion. Including liaising with planning team and ensuring all down time requested are captured and communicated to all required teams. Support project managers in planning resources, tracking costs, and managing documentation in line with company and regulatory requirements. Facilitate communication and collaboration between departments (e.g., production, engineering, maintenance, quality, and HSE) to ensure alignment of project objectives. Prepare and maintain accurate project reports, dashboards, and progress updates for management and stakeholders. Assist in the procurement and coordination of equipment, materials, and contractors, ensuring adherence to site safety and quality standards. This includes issuing out new contractor forms to be filled in and storing of all contractor information required. Raise and manage requestion and creation of purchase orders (PO) for capital project engineers. Manage change control and document control processes to maintain project traceability and compliance with food safety and manufacturing standards. Support risk assessments, permit-to-work documentation, and project handover activities to ensure safe and effective implementation. Support and align cross functional to ensure SOP's and Training requirements for projects are implemented and executed. Training & Development Process - Develop an Internal ILU Training Matrix that aligns with the site standard, which can easily manage and identify any internal training gaps. Work closely with the SOP Coordinator to ensure all activities identified on the ILU training matrix have an accompanying SOP. Promote a culture of continuous improvement by identifying opportunities to streamline project processes and enhance site performance Departmental representative on the company CMMS development team. Participates in weekly review meetings to monitor and control CMMS processes. Undertakes all necessary actions related to the management, development and implementation of all aspects relating to CMMS. For example, system detail changes, process changes and main system upgrades. CMMS Super User. - Participate in the development and implementation of CMMS. Assist in the development of the training process and lead the roll out of training to all site personnel. Continue as an active superuser and problem solver, operating at business level within the company superuser team. Management of spend control process - Departmental representative for matters relating to spend control. Responsible for producing weekly capital project spend data for issue to senior management team. Lead processes related to financial control improvements and forecasting. Networks with all finance personnel to provide a service to them and the department to facilitate greater visibility of departmental finances. Workplace organisation and 5S - Responsible for maintenance of high standards in an office environment. Maintenance of capital project Share Point site and update and sharing information for electronic information displays across site on key project updates. Ensure that condition of workplace and installation areas are in line with 5S housekeeping standards.

Spill the beans ... FAQ's

1. When will I hear back about the success of my application?

We aim to respond to all applicants personally, however due to the volume of applications we receive, this is not always possible. If you do not hear back from us, please assume your application has been unsuccessful at this time.


2. How do I prepare for the interview?

Our interview process consists of getting to know you and your previous work experience. We ask a few questions based on competency and our Finlays values to help us understand how you will fit into the team. Don't worry, our friendly team will help you through the process.


3.What's it like to work at Finlays?

The people are what make Finlays! Our people will go out if their way to make you feel part of the team and support your development within Finlays. We understand it can be daunting starting a new job. We have a well-rounded induction process to help settle you into Finlays which includes site tours, tea & coffee tasting, and meeting different departments. We have a dedicated training & development team to help you on your journey at Finlays. At Finlays we work by 4 values acting for the long term, taking accountability, doing better each time and succeeding together. These are incorporated into everything we do, and we are always looking to make Finlays a better place to work.


4. How do you promote diversity, equity and inclusion at Finlays?

We promote all our team members to come to Finlays as their authentic selves and do amazing things. We embrace all individual personal characteristics and create a safe environment for everyone to thrive. We provide regular training to all our team members to promote this.

Please let us know if you need any adjustments making when applying for one of our roles or if you are invited to attend an interview.