Job Description

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years.



An exciting opportunity exists to join the Assessment and Reporting Division in the Assessment Operations Unit for an ongoing full-time position. The Project Officer reports to the Senior Project Manager Examination Planning and Logistics.


Salary: $76,817 - $93,275 (Plus Superannuation of 11.5%)*
Ongoing role*
Usual hours of work: Full time*
(Shift work will be required at certain times of the year, flexible work conditions may be available)*
Usual work location: VCAA Assessment Centre, Coburg*

Role purpose

This role works as part of a team responsible for coordinating the delivery of VCE external assessment in Victoria and offshore. This includes the development and implementation of procedures to effectively monitor dispatch and receipt of VCE external assessment materials. The main components of the role include but are not limited to:


planning and preparation of online applications and documentation that supports the delivery of VCE external assessments. provision of authoritative advice around rules, procedures and operational policies related to VCE external assessments to stakeholders. collection, maintenance and processing of information to ensure the accuracy of the data on the VCAA's corporate database. assisting with the preparation and hosting of online briefings and training. responding to stakeholder queries regarding examination logistics during delivery periods and the preparation of reports, emails and correspondence to reflect these activities. contributing to the development and review of operational manuals, processes and procedures to identify areas of enhancement and improvement. leading a team responsible for the processing of VCE external assessment materials.

About the unit

The Assessment Operations unit is responsible for:


logistical and administrative processes associated with the conduct and administration of VCE external assessments development, implementation and review of the VCE examination timetable and associated assessment schedules training and monitoring of sessional staff appointed to mark VCE external assessments managing the marking of externally assessed VCE assessments including the GAT developing, managing the implementation and review of the VCAA Special Provision policy and procedures

To be successful in this role

You demonstrate exceptional organisation and communication abilities. You are driven, enthusiastic and set high standards in your work performance. You are a collaborative team player with a "can do" attitude. You have a willingness to learn and ability to adapt to changing priorities. You are a strong problem solver; you identify and provide workable solutions. You are proficient in the use of Microsoft applications especially Excel.

Experience and qualifications

Applicants are required to include a Cover letter addressing the key selection criteria provided in the position description and a Curriculum Vitae.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.



The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page



Applicants requiring adjustments can contact the nominated contact person.



Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.



For further information pertaining to the role, please contact Maria Fragale, Senior Project Manager, Examinations Planning and Logistics via (03) 9059 4129 or maria.fragale@education.vic.gov.au



Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.



Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close

11:59pm on 03/06/2025.