Job Description

Hours:

15 hours per week, over 4 days

Reporting to:

Programme Manager

Salary:

24,570 per annum (pro rata for 15 hours = 9828)

Annual Leave:

25 days plus 8 bank holidays (pro rata)

Overview

We are seeking a detail-oriented and proactive Project Administrator to join our dynamic team. This role is essential in ensuring the smooth operation of various projects by providing administrative support and coordinating project activities. The ideal candidate will possess strong organisational skills, excellent computer proficiency, and a commitment to delivering high-quality work.

Responsibilities

Administration & Project Support

Be aware of project targets and the wider strategic objectives of the organisation and assist in working towards these. Provide general administrative support to project delivery teams, including correspondence, filing, and reception duties. Support project delivery with scheduling, logistics, and documentation. Manage diaries, meeting arrangements, and staff schedules. Take minutes at staff meetings and distribute theses in a timely manner. Assist project staff with preparing reports and maintaining project files. Ensure smooth day-to-day operations across the organisation.

Data Monitoring

Maintain accurate monitoring data for all projects and services. Ensure data is collected, stored, and managed securely in line with data protection and GDPR policies. Input and manage information using spreadsheets and databases. Support reporting and compliance requirements. Assist with project evaluation and produce basic summary reports. Support production of presentations for staff, funders, and stakeholders.

Communications & Promotion

Act as a first point of contact for enquiries providing a friendly, professional service. Assist with preparing letters, emails, newsletters, and project updates. Contact beneficiairies about project sessions or other updates via phone, email and messaging. Posting social media content and responding to comments and messages. Support the promotion of activities, services, and events via digital and printed materials. Maintain accurate contact lists and stakeholder records. Help raise awareness of our projects and services across the community.

General Office Support

Provide general office administration, including filing, mail handling, and supplies management. Support colleagues to ensure the office runs efficiently and professionally. Represent the organisation positively at all times Understand and adhere to all policies and procedures Maintain personal and professional development at all times Undertake appropriate training as required Undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.
Job Type: Part-time

Pay: 9,828.00 per year

Expected hours: 15 per week

Application question(s):

Why are you interested in this role? Please tell us about your relevant skills and experience for this role
Education:

GCSE or equivalent (preferred)
Experience:

Administrative: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: In person