Job Description

We are looking for an enthusiastic and highly motivated individual to join the Directorate Operations Team as a Project Support Officer / Personal Assistant (PA) to the Deputy National Director of Health Protection and Screening Services (HPSS).
This is a busy and varied role, providing professional, efficient, and comprehensive project support. The successful candidate will be organised, proactive, and able to work to a high standard with a flexible, 'can do' attitude. Strong project support experience and excellent organisational skills are essential, along with the ability to manage a dynamic and varied workload.
The Directorate Operations Team also have a vacancy available for Executive Personal Assistant to the Director of Health Protection and Screening Services (HPSS), which will work alongside the role described above. If you wish to find out more about either role, please see contact details below.
Main duties of the job
Main Duties of the Job:
Providing high-quality project support and administrative assistance.
Supporting high-level meetings: scheduling, agenda preparation, distribution of papers, and formal minute-taking.
Managing aspects of the Deputy Director's diary
Liaising effectively with a range of internal and external stakeholders.
Communicating clearly, professionally, and confidently both in writing and verbally.
Working independently and managing priorities under pressure.
Provide cover during periods of absence for the Executive Assistant to the National Director of HPSS/Medical Director.
Person Specification:
Proven experience in a similar PA or project support role.
Excellent organisational, communication, and interpersonal skills.
Ability to use initiative and exercise sound judgment.
High level of attention to detail and accuracy.
Proficient in Microsoft Office and other administrative tools.
Additional Information:
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
This post offers a flexible working pattern, to be agreed upon appointment with the line manager.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Details
Date posted
05 June 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
30,420 to 37,030 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
028-AC134-0625
Job locations
CQ2 - Capital Quarter No2
2 Tyndall Street,
Cardiff
CF10 4BZ
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac. Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Person Specification
Qualifications
Essential

• oNVQ Level 4, Degree or equivalent level of experience
• oAdvanced ECDL or equivalent level of experience

• PRINCE 2 Foundation or equivalent.

• oExperience of communicating with all levels of professional staff and the public.
• oPrevious experience working with senior leadership or equivalent roles
• oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.

• oExperience of monitoring performance indicators.
• oWorking in an NHS environment
• Experience of project implementation and monitoring ongoing projects.

• oAbility to work on own initiative and self-manage workload.
• oAdvanced IT/keyboard Skills

• oThorough understanding of administrative procedures.
• oThorough understanding of programme office functions

• oExperience using Kanban project management software

• oNVQ Level 4, Degree or equivalent level of experience
• oAdvanced ECDL or equivalent level of experience

• PRINCE 2 Foundation or equivalent.

• oExperience of communicating with all levels of professional staff and the public.
• oPrevious experience working with senior leadership or equivalent roles
• oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.

• oExperience of monitoring performance indicators.
• oWorking in an NHS environment
• Experience of project implementation and monitoring ongoing projects.

• oAbility to work on own initiative and self-manage workload.
• oAdvanced IT/keyboard Skills

• oThorough understanding of administrative procedures.
• oThorough understanding of programme office functions

• oExperience using Kanban project management software