Job Description

Job Overview

We are seeking a highly organised and proactive

Admin assistant

to support the

Projects & Logistics Manager

on the delivery of digital, signage, and dispatch projects. Acting as the key link between clients, sub-contractors, and internal teams, this role involves coordinating logistics, managing project administration, and ensuring smooth communication across all stakeholders.

It's an excellent opportunity for someone with strong organisational skills and experience in administration, logistics, or hospitality to step into a varied, client-facing position.

Key Responsibilities

Project Support:

Coordinate and deliver installation and dispatch projects to agreed timelines.

Mass Dispatch Coordination:

Organise large-scale distribution projects, ensuring accuracy and timely delivery.

Logistics Administration:

Manage delivery schedules, site access, and installation requirements.

Sub-contractor Liaison:

Support the appointment, briefing, and coordination of sub-contractors.

Client Communication:

Act as a point of contact for clients, providing updates, addressing queries, and ensuring a smooth project journey.

Site Visits & Surveys:

Conduct on-site surveys and client visits to support planning and estimating.

Estimating Support:

Assist with project estimates and tracking costs against budgets.

Documentation & Reporting:

Maintain project records, schedules, and reports.

Problem Solving:

Help identify risks or issues in delivery and escalate where necessary.

Skills & Experience

Experience in administration, logistics, or project coordination (hospitality sector experience desirable). Strong organisational skills with the ability to manage multiple tasks simultaneously. Excellent communication skills for dealing with clients, suppliers, and sub-contractors. Confident in Microsoft Office (Word, Excel, Outlook, Project or similar). A full UK driving licence and willingness to travel for site visits and surveys. Knowledge of health & safety in project delivery (advantageous but not essential).

Personal Attributes

Professional, approachable, and client-focused. Self-motivated with excellent attention to detail. Calm under pressure and able to adapt to changing priorities. Flexible and proactive with a "can-do" attitude.
Job Type: Full-time

Pay: 31,000.00-35,000.00 per day

Benefits:

Company pension Free parking
Work Location: In person