Job Description

We offer an opportunity you simply won't find anywhere else. In less than six years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 550-plus team across twenty six offices in eleven countries.

Are you an experienced real estate professional, ready to shine in a fast-moving international team? We are looking for a highly organised, driven Property Administrator with great attention to detail to join our UK team based in the London city centre office.



In this role, you'll work closely alongside the Head of Property Management UK and external Property Managers, as well as the wider central Property Management, Asset Management and Portfolio Management teams here at Mileway. You will assist with managing all day-to-day oversight of the UK portfolio's property management and making sure our core systems are kept up to date with high-quality, complete, and reliable data.

Working at Mileway

We offer an opportunity you simply won't find anywhere else. Launched in 2019, Mileway has rapidly grown into Europe's leader in last-mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. From the start, Mileway set out to be a different kind of real estate company, with a cloud-based IT infrastructure and a team that combines local expertise with the pooled strengths of a pan-European presence.



Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a "can-do" attitude to everything we do. While we have already achieved a lot, we're only just getting started - our purpose is to be Europe's leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together.



At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. That's why we offer an in-house learning & development program where personal, professional, and business development go hand in hand, helping you carve out your own unique career path. You'll be based at our London office. While we embrace a flexible approach to work, our policy requires working from the office three days a week. To support this, we provide a state-of-the-art technology package to keep you connected at all times.

What you'll do

Assist the Head of Property Management UK with a range of responsibilities, including monitoring external property manager performance, reporting on collections and arrears, tracking progress on central tasks and reviewing process standardisation. Provide feedback and administrative support on innovative ways to manage our portfolio, such as through the use of automation software. Administration, input, and management of lease data. You will be responsible for day-to-day implementation of reviewing, interpreting and abstracting commercial leases for key terms and provisions, entering recurring rent charges, tracking critical lease dates and options, and updating other data points within our core systems. Manage unit and asset data, including managing changes, creations, deletions, and adjustments, and aligning unit and asset data changes with their impact on leases, billing, budget rents, and service charge. Monitor progress of data inputs and updates to help improve accuracy and drive accountability and quality in line with Mileway reporting standards and guidance.

What you'll bring

Your knowledge or experience in commercial property is essential, whether in lease administration, property management or a similar area. Your technology skills. Preference for experience with Yardi Voyager but not essential. You're also competent with MS Office (Outlook, Excel, Word and PowerPoint). Your strong analytical and organisational skills. You're well organised with the ability to manage and prioritise many simultaneous tasks, without compromising your excellent quality standard and attention to detail. Your great team energy. You're a hands-on self-starter who works confidently and independently, and you also collaborate well with others. Your proactive attitude, openness to learn new systems and processes and ability to interact with stakeholders at all levels.


Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.