Job Description

We have an exciting opportunity at AGS Airports for a Property Co-ordinator to join our Commercial team.

The role will be based at Glasgow Airport.



What we can offer you:


Competitive salary and benefits package

Participation in our annual bonus plan

25 days annual holiday plus 8 public holidays

Generous pension contributions

Employee Assistance Programme

Private Healthcare

Flexible Benefit Platform

Life Assurance Cover

Free on-site car parking

Agile/Flexible working, where appropriate for the role

To provide comprehensive support to the Property Manager, Airport Tenants and internal customers giving particular focus to the effective management of the Property Asset portfolio along with administration of general property facilities/services including the billing process.

Principle accountabilities

Act as Asset Delivery Co-ordinator for Property department ensuring all Property Assets are adequately maintained and recorded as defined within the GLA Asset Management Policy. Manage the process for Normal Risk Health and Safety Inspections of tenanted property and common areas ensuring corrective actions required are completed within designated timeframes. To support the Airport Property Manager on the co-ordination and inspection of High Risk Health and Safety Inspections of tenanted property and take the lead role in reporting corrective actions and ensuring actions are completed within designated timeframes with the support of the Airport Property Manager as required. To ensure that administration/documentation of all High and Normal Risk inspections are undertaken as per guidelines within the Property/Retail Inspection Local Operating Procedure. To work with the Airport Property Manager in relation to property contracts to ensure that all tenant companies at GLA are operating with a signed contract in place and that this contract is recorded within GLA contract database. Manage all entry, exit, audit, and dilapidations within the Property area to ensure that all activities are fully compliant with Lease terms. This to include notification of tenant changes to utilities providers and Business Rates advisers etc. Be responsible for all general activities and administration associated with management of property portfolio, including processing Wayleave applications, issue Disruption Notices, notification tenant changes, Permit2Work approvals, purchase orders, attending meetings and other administrative duties required. Laise with business rates consultant to ensure that information is provided for both the tenanted and vacant property, to minimise GLA liabilities. Read and process utility meter readings to ensure accurate invoicing of the utilities income line.

Responsibilities:

Responsible for planning, organising and running GLA Property Fire Evacuation programme ensuring that any Recommendations/Actions highlighted are recorded and closed. To manage annual Property Insurance programme for all airport properties ensuring that where appropriate, Tenants are re-charged and all building/properties are adequately insured. Support the Property Manager in the overall management of the Airport Property Billing system to ensure all Leases are invoiced on any Lease changes as required. Act as first point of contact for any tenant queries or queries including utility disputes. To prepare invoices and co-ordinate dispute resolution of any other income streams as required by the company. Act as first point of contact with property tenants for dissemination of Airport information to ensure that all information is fully understood and acted upon, as appropriate. To participate in specific projects and/or working groups to carry out any other duties that may be required by the company.

Qualifications and experience

Previous experience in a Property Administrative / Facilities Management role desirable but not essential. The Property Assistant must be self-motivated with excellent communication and interpersonal skills. Microsoft proficient. Good organisational administration skills.

Framework and boundaries

Work within Health & Safety Regulations & ensure these regulations are adhered Work within Airport Asset Management Policies & Procedures & ensure these are adhered Reports directly to Real Estate Director Takes instruction from Property Manager

Inclusive Recruitment Process

Diversity & Inclusion is important to us here at the AGS Group. We want to ensure that our process is inclusive for all applicants. If you have any questions or need any support with your application, we are here to help. Please contact our recruitment team at ags_recruitment@agsairports.co.uk