Job Description

Job Title:

Purchase Ledger Administrator

Location:

Glasgow (Head Office & Bakery)

Reports To:

Finance Director

Job Type:

Full-Time

About McGhee's Family Bakery:

At

McGhee's

, we've been baking for Scotland since 1936. As a proud, family-owned business based in Glasgow, we combine generations of tradition with a commitment to continuous improvement and innovation. Supplying a wide range of fresh bakery products to major retailers, foodservice providers, and independent businesses across the country, we take pride in our craft and the people who make it possible.

We're looking for a hands-on detail driven Purchase ledger Administrator to lead our accounts payable function and ensure smooth, efficient management of supplier payments across a fast-paced production environment.

Role Summary:

The Purchase Ledger Administrator will oversee the day-to-day running of the purchase ledger, ensuring invoices are processed accurately, suppliers are paid on time, and strong controls are in place. This role is key to maintaining positive relationships with suppliers, supporting cost control, and contributing to the smooth running of our finance team.

Key Responsibilities:

Full control of the high-volume purchase ledger, managing the processing of supplier invoices for ingredients, packaging, utilities, and other overheads within SAGE 200 Ensure supplier payments are accurate, timely, and in line with agreed terms Reconcile supplier statements regularly, resolving any discrepancies quickly Maintain strong relationships with suppliers and production teams to resolve queries effectively Support stock and purchasing teams by ensuring accurate matching of invoices to purchase orders and delivery notes Filing VAT returns via SAGE Accurate month end closing of the ledger to assist in the timely production of monthly accounts by the Management Accountant Maintenance of accurate supplier details within SAGE Ongoing review of supplier pricing to ensure that correct prices are held to ensure accuracy of recipe costings Drive process improvements to increase efficiency and accuracy within the ledger function Other ad hoc duties as required including assistance with certain key Sales ledger accounts Willingness to learn other finance tasks outwith core purchase ledger duties, including accuracy of stock control systems and preparation of KPIs

What You'll Bring:

Previous experience in a purchase ledger or accounts payable role Experience of SAGE finance packages, ideally SAGE 200. Knowledge of SICON ideal but not essential Background in FMCG, food production, or manufacturing (preferred) Strong organisational skills with the ability to handle high invoice volumes Excellent communication skills to deal with suppliers and internal stakeholders Proficiency in Microsoft Excel Attention to detail and commitment to accuracy

Personal Attributes

Hands-on and proactive approach Resilient and able to work under pressure in a fast-paced environment Strong team player with leadership qualities Commitment to McGhee's values of quality, consistency, and customer focus

What We Offer:

Competitive salary Company Pension Life Assurance On-Site Parking Staff discount on bakery products 29 days holiday (including bank holidays)
Job Types: Full-time, Permanent

Benefits:

Company pension Employee discount Free parking Life insurance
Work Location: In person