Job Description

Purchase Ledger Administrator

Attractive Salary and Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Who are we?

At Henderson Group we are proud to be Northern Ireland\'s leading grocery retailer. Our group encompasses Henderson Foodservice, Henderson Wholesale, Henderson Retail and Henderson Group Property. We employ over 5,000 staff and have been placed 3rd in Ulster Business Top 100 Companies 2022. We\'re a family-owned team that cares about our people and the community in which we live. Our leaders care about employees and our employees succeed together and celebrate the success of others. We are interested in your aspirations, interests and skills and we strive to support and inspire you to do well.

A look into the role

The successful candidate will proactively manage our expenses system, ensuring purchase orders and invoices are used correctly and are accurately recorded, coded and paid.

As Purchase Ledger Administrator, you will:

• Be responsible for the Lightyear software system, tracking purchase orders and invoices through the system and ordering to payment.
• Complete supplier statement reconciliations.
• Communicate effectively and work with suppliers on reconciling of accounts and resolving any queries.
• Process central billing invoices to customers and ensure the accounts are reconciled with the suppliers.
• Perform BACS and cheque payment runs where required.
• Take part in the end of month process for the purchase ledger.
• Set up new accounts on IT Systems, ensuring sufficient information is received and new supplier forms are fully completed.
• Assist with auditor queries during interim and annual audits.

Skills for Success

Joining us Purchase Ledger Administrator, the minimum criteria you\'ll need is:

• GCSE Maths & English minimum Grade C or Equivalent

The attributes you\'ll need include:

• Excellent communication skills and ability to build strong working relationships
• Excellent organisational skills for effective diary planning and time management
• Ability to work under pressure and to strict deadlines
• Ability to process large volumes of paperwork quickly and accurately
• Ability to effectively interact with suppliers on the phone

Desirable Criteria include:

• Computer based qualification
• Previous purchase ledger experience
• Experience in Foodservice or FMCG
• Experience of using Lightyear software
• Experience of Agresso, Didos and Accord Systems

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

Ambition - We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First - We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork - We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity - We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business supporting defibrillator installations and school sports days. You will have the balance necessary to enjoy your job and your life. We will help you to feel proud of what you do and achieve. And we will be here to celebrate your success.

Our business has been recognised externally for delivering excellence in employment. We value employee development and heavily invest in our people.

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Perks Offers/Discount scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores and many more.

This is a full-time position working 36.5 hours per week. Working hours will be 8:45am-4:45pm Monday to Thursday and 8:45am-3:45pm Friday. Hybrid working arrangement available.

Completed applications must be submitted online by midnight on Monday 24th July 2023.

We are an equal opportunities employer

Henderson Group