Job Description

Vacancy: Purchase Ledger Assistant

Contract type: Full-time, permanent contract Location: Leith Salary: 26,604.93 per annum Line Manager: Financial Controller

About us

At Bookspeed we're on a mission to put more books into the world, and we're looking for a Purchase Ledger Assistant to help us do that.

We are a fun, creative, customer-focused books wholesaler, curating and supplying gorgeous book ranges for an exciting mix of retailers. Our customers include quirky owner-led boutiques and well-known brands, such as Oliver Bonas and Moonpig, as well as independent farm shops, garden centres and many of the UK's leading heritage sites and attractions, such as the National Trust and the Natural History Museum.

We also work hard to make Bookspeed the best place to work, placing an emphasis on wellbeing, inclusion, flexible working and fun.

The Role

We're looking for a highly organised and detail-oriented Purchase Ledger Assistant to join our friendly finance team. You'll play a key role in managing purchase invoices, credit notes, and supplier claims--ensuring accuracy and supporting smooth financial operations.

Reporting to the Financial Controller, you'll work closely with our Management Accountant and other members of the finance team to ensure timely and accurate data processing.

What You'll Be Doing

Matching and posting stock invoices using Basware Raising claims to suppliers for shortages, discounts, or damages Building strong relationships with supplier claims departments and resolving discrepancies Processing supplier credit notes and maintaining up-to-date supplier records Collaborating with the warehouse team to process damage-related claims Accurately processing overhead invoices, credit card transactions, and cash expenses Reconciling supplier statements regularly and thoroughly Preparing monthly payment runs for approval Supporting the wider finance team, including ad hoc tasks for credit control

What We're Looking For

Experience working in a finance function or with bookkeeping Good understanding of core finance processes (P2P experience a bonus!) Strong Excel and Microsoft Office skills Excellent organisational and time management abilities Clear and confident phone manner A positive team player who can build good relationships across the business Accuracy, attention to detail, and an ability to juggle competing priorities

What You'll Get

A welcoming, collaborative workplace Hybrid working arrangements A values-led culture that prioritises wellbeing Ongoing support and development The chance to work with a team that really cares

Working pattern

This position is full-time, 37.5 hours per week on a permanent basis. Working hours are Monday to Friday; Full-time staff have two paid breaks of 15 minutes each and an unpaid break of 30 minutes at lunch-time.

Bookspeed is an equal opportunities employer. Full-time staff receive 32 days holiday per year, pro-rata for part-time staff.

How to apply

Please submit an online application via Indeed OR send a copy of your CV with a brief covering note to recruitment@bookspeed.com.

If you have a disability or require adjustments at any stage of the recruitment process, please let us know -- we're happy to support you. We believe everyone should have the opportunity to thrive at work and contribute their unique perspective.

Shortlisted candidates will be contacted and invited to an initial interview. We may run second interviews. If you haven't heard from us within three weeks once the advert is closed, unfortunately your application has been unsuccessful on this occasion.

Job Types: Full-time, Permanent

Pay: 26,604.93 per year

Benefits:

Bereavement leave Canteen Casual dress Company events Company pension Cycle to work scheme Employee discount Free parking On-site parking Transport links
Work Location: Hybrid remote in Edinburgh EH6 7DD

Application deadline: 04/08/2025