Job Description

Job Summary

We are seeking a detail-oriented and organised Purchase Ledger Clerk to join our small and busy finance team of 4. The successful candidate will be responsible for creating and maintaining supplier master data and processing invoices and paying suppliers within terms, managing cash and expenses claims, ensuring accurate data entry, and maintaining effective relationships with suppliers. This role is crucial in supporting the accounts payable function and contributing to the overall success of the finance team.

Duties

Maintain supplier database, creating new suppliers Process purchase invoices through authorisation and purchase ledger ensuring accurate coding, authorisation and timely payment Reconcile supplier statements and resolve discrepancies. Pay suppliers ensuring agreed credit terms. Download and process all supplier portal payments. Prepare and post manual supplier payments. Set up a bi monthly BACS payment, alongside GBP and foreign payments. Liaise with staff to ensure smooth processing of invoices and invoice authorisation. Produce month end reports as per agreed schedule. Ensure all cash and barclaycard edxpense claims are accurate, supported by receipts and duly authorised. Ensure correct coding of all expenses and invoicing Petty cash management Provide sales ledger cover during periods of absence/or when required Work alongside sales ledger to contra accounts where required. Support month-end closing activities. Take ownership and accountability of purchase ledger on ERP implementation.

Skills

Previous experience in a similar role within a finance department is essential

Proficiency in accounting software. Ability to process high volumes of transactions accurately and efficiently. Proficient in excel and microsoft office. Experience with data entry and accounts payable processes. Strong analytical skills with attention to detail and accuracy. Excellent organisational skills and the ability to manage multiple tasks effectively. Strong communication skills for liaising with suppliers and internal teams.
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This position is 100% office based.

NO AGENCIES

Job Types: Full-time, Permanent

Pay: 25,000.00-27,000.00 per year

Benefits:

Bereavement leave Company pension Free parking Life insurance On-site parking Private medical insurance Sick pay
Ability to commute/relocate:

West Sussex RH159RQ: reliably commute or plan to relocate before starting work (preferred)
Experience:

in a similar role: 2 years (required) Accounts payable: 2 years (required)
Work Location: In person