Job Description

Job Purpose

To support the finance team by accurately processing supplier invoices, maintaining up-to-date records of accounts payable, and ensuring timely payments to suppliers. This role is suited to someone with strong attention to detail, good organisational skills, and the ability to work efficiently in a high-volume, deadline-driven environment.

Key Responsibilities

Enter and process supplier invoices and credit notes in a timely and accurate manner

Match purchase orders and delivery notes to corresponding invoices

Code invoices to the correct nominal accounts, departments, and VAT categories

Reconcile supplier statements and resolve any discrepancies or missing invoices

Assisting with verifications and setting up new Supplier/Subcontractor accounts

Respond to supplier queries in a professional and timely manner

Processing credit cards and expenses

Maintain accurate and up-to-date records within the purchase ledger

Assist with month-end tasks such as ledger reviews and accruals

File and archive invoice and payment records in line with company policy

Work closely with internal departments to resolve invoice or purchase order queries

Support the finance team with other administrative duties and cover as needed

From time to time the company may make reasonable requests for you to undertake duties not necessarily covered in the above

Qualifications

Essential:

GCSEs (or equivalent) in English and Maths - Grade C/4 or above

Previous experience in a purchase ledger or finance administration role

Good working knowledge of Microsoft Excel and Outlook

Desirable:

AAT Level 2 (or working towards it), or relevant on-the-job experience (QBE)

Familiarity with accounting systems such as Sage, Xero, or similar

Understanding of VAT treatment and invoice approval processes

Skills and Attributes

High level of accuracy and attention to detail

Strong organisational and time management skills

Ability to work efficiently under pressure and meet deadlines

Proactive, helpful, and flexible attitude

Confident communicating with suppliers and internal colleagues

Comfortable handling repetitive tasks and maintaining focus

Trustworthy and discreet when working with confidential information

Job Types: Full-time, Permanent

Pay: 28,000.00-31,000.00 per year

Benefits:

Free parking On-site parking
Education:

GCSE or equivalent (preferred)
Experience:

Financial accounting: 2 years (preferred)
Work Location: In person