Job Description

Background:

Reporting to the Finance Manager, converting purchase orders into accurate purchase invoices (bills) that can often be complex due to frequent complicated stock bills from major suppliers. Controlling and posting the corresponding supplier payment will form part of the associated purchase ledger function for this role. Detailed reconciliation work in this area will cement the accuracy. The role will underpin the wider financial stability of the business and systems as accuracy of stock and supplier information through the purchase ledger is a core foundation block for the Company.

The Company faces an exciting future having expanded quickly and introduced a new accounting software / ERP system (NetSuite) and thus this role faces an immediate challenge of bringing the purchase ledger backlog up to date. This will mean a hard initial push to get up to date and form a strong foundation for a more even workload.

Although NetSuite experience would be ideal, training will be provided to cover any gaps in all areas described.

Key responsibilities:

The main duties of the Purchase Ledger Clerk include matching and coding purchase invoices to orders, preparing and running BACS payments, reconciling supplier statements:

Matching, checking and coding invoices

Ensuring correct vat codes are used

Setting up payments via BACS

Bank reconciliations

Processing staff expenses

Setting up of new supplier accounts and maintaining existing account details

Reconciliation of supplier statements

Maintaining Accounts Mailbox

Providing remittances to suppliers

Filing invoices

Managing petty cash (minor)

Data entry

Being first point of contact for all relevant supplier balance/billing enquiries

Maintaining strong relationships with suppliers

Later development:

Potential succession to Purchase Ledger Controller Role

The Ideal Candidate:

Keen to start quickly and help with the catch-up point fast

Demonstrable experience of bookkeeping

Experienced in Excel and Microsoft office packages

Knowledge of NetSuite (ideal but not essential)

Excellent communication skills

Solid team working skills

Self-disciplined and efficient, with a flexible and proactive nature

Ability to work to deadlines

Willingness to learn and expand their skills/experience

The role will be predominantly office based Mon-Fri 8.30am to 5pm. We can offer part time but must be 5 days a week and a minimum of 30 hours.

Office based 4 days a week and 1 day from home once training has commenced changing to 2 days a week from home once past probation.

There will be a probationary period of 3 months.

Holiday of 20 days per annum plus bank holidays.

Pension scheme 3% employer 5% employee.

Job Types: Full-time, Part-time, Permanent

Pay: 12.82 per hour

Ability to commute/relocate:

Nottingham NG4 2JX: reliably commute or plan to relocate before starting work (required)
Experience:

purchase ledger: 1 year (preferred) Accounts payable: 1 year (preferred)
Work Location: Hybrid remote in Nottingham NG4 2JX