Job Description

MAIN PURPOSE AND SCOPE OF THE JOB

Manage day to day operations of the Purchase Ledger in an efficient and timely manner, making sure any errors found are immediately highlighted, resolving queries and contributing towards the smooth running of the department. Overall control of Purchase Ledger payments and liaising with cash flow planning.

Contract:

Permanent, Full-time, Subject to 3-month probation

Hours:

42.5 per week, Monday to Friday 08:30 - 18:00

POSITION IN ORGANISATION

Reports To: Senior Financial Manager

DUTIES AND KEY RESPONSIBILITIES

Management of Purchase Ledger and payments

Match Invoices received to Purchase Orders within the SAP system, checking that a Goods Received Note/Job Sheet/Report/Delivery Note.

Ensure supplier invoices are coded correctly when posting (this also includes import payments)

Ensure all invoices are posted to a Supplier Account before payment is made

Post direct debit payments to the appropriate supplier account

Pay suppliers via online payment or card payment, allocate all payments to the correct invoices within a supplier account

Check the VAT on invoices has been charged correctly

Check and reconcile supplier statements

File the invoices and supplier statements

Deal with supplier enquiries in respect of payments due/made

Manage expenses claim from various internal departments

Reconcile ledgers to control account at the Month end

Production of weekly reports to aid senior managers to access costs

Other Ad Hoc duties as requested by Team Leader/Manager

PERSON SPECIFICATION

Business fluent in English and Mandarin

Able to prioritise workloads and work well under pressure.

Work on own initiative as well as working in a team.

Proven experience in Purchase Ledger/high volume calls

Have a flexible attitude to change

Minimum of 1 years related experience

Knowledge of SAP, MS Excel and Word.

Reliable, affable, and can communicate effectively with suppliers and internal at all levels

High level of accuracy and attention to detail

Flexible "Can do " attitude

Advantageous skill:

Additional language skills of Korean and/or Japanese would be highly advantageous

Experience in FMCG industries

Key benefits but not limited to, include:

Paid day off on your birthday

Yearly bonus

Free onsite parking

Holiday starting at 28 days plus a personal day rising to 29 days after 5 years (Bank holidays inclusive);

Pension scheme 3% contributed by the company

Annual pay review

5% discount from Company's retail stores Seoul Plaza and Cash and Carry

Job Types: Full-time, Permanent, Zero hours contract

Pay: From 28,000.00 per year

Benefits:

Additional leave Casual dress Employee discount Free parking On-site parking Store discount
Work Location: In person