Job Description

Purchase Ledger/Accounts Assistant

We have an opportunity for a diligent and experienced Purchase Ledger/Accounts Assistant to join our growing finance team. While this role will provide support across our finance function, it has a significant focus on efficient management of the purchase ledger.

We are looking for a proactive individual with a keen eye for detail and an ability to work well within the existing small finance team. This is a permanent, part-time position perfect for someone seeking a flexible work schedule. We require someone 3 full days a week but for the right candidate the hours could be spread across 4-5 days. Role will be hybrid, with a requirement to be in person with the finance team in Brighton and Hove once a week. Other hours can be worked either at home or at our main premises in Basingstoke.

The Purchase Ledger/Accounts Assistant will be a key member of our finance team, taking primary responsibility for the company's purchase ledger process. The role will also involve supporting the wider finance function with various accounting tasks, ensuring the smooth and accurate financial operation of the business. Our company uses Xero, but experience with any major accounting software is valued.

Key Responsibilities

Purchase Ledger Focus:

Take full ownership and management of the purchase ledger inbox, acting as the first point of contact for all supplier communications. Follow existing processes to accurately process a high volume of supplier invoices, ensuring they are correctly coded. Meticulously match invoices to their corresponding Purchase Orders and book them correctly within our accounting system (Xero). Proactively investigate and resolve a wide range of issues, including invoice discrepancies, pricing queries, and missing POs, by liaising with internal departments and external suppliers. Assist in the processing of weekly payment runs. Perform regular supplier statement reconciliations to ensure accuracy and identify any discrepancies.

General Accounts Duties:

Support for payroll function with opportunity to grow and fully own the process Process employee expense claims in line with company policy. Carry out miscellaneous financial duties as needed.

Qualifications & Skills

Essential:

Proven experience in an accounts role with a significant focus on the purchase ledger. A keen eye for detail and a commitment to accuracy in all tasks. Proficiency in spreadsheets and a recognised accounting software (e.g., Xero, Sage, QuickBooks etc) The ability to resolve issues efficiently and effectively, using initiative and strong problem-solving skills. Excellent organisational and time-management skills, with the ability to manage a busy inbox and prioritise workload. Strong numerical, written and verbal communication skills.

Desirable:

Experience with Xero accounting software. Experience of working in a Google office environment (e.g. Gmail, Google Sheets etc). Some exposure to the payroll function (e.g. preparation and processing of payroll, calculation of salaries, overtime and deductions, maintenance of payroll records and employee information.

What We Offer:

A competitive salary - 18,000 per annum (30,000 per annum, pro-rata) dependent on experience. Flexible part-time working hours to promote a healthy work-life balance. Company pension scheme. The opportunity to develop your skills and contribute to a growing business.
Job Types: Part-time, Permanent

Pay: 30,000.00 per year

Benefits:

Casual dress Company pension Cycle to work scheme Free parking On-site parking Work from home
Schedule:

No weekends
Application question(s):

Will you be able to attend a weekly meeting in person with the finance team in Brighton & Hove?
Work Location: Remote

Reference ID: TSL/AA/0620252