Job Description

Job Title:

Purchasing Coordinator

Based From:

Gloucester

Reports To:

Group Procurement Manager

The Role

As the Purchasing Coordinator you will serve as a pivotal link in the supply chain, overseeing the end-to-end order fulfilment process to guarantee the prompt and precise delivery of goods and services. This dynamic role requires close collaboration with suppliers, proactive shipment tracking, swift resolution of delivery challenges, and seamless communication across internal departments and external projects sites. The Purchasing Coordinator plays an essential role in the successful execution of all GBE Converge Group purchase orders.

Duties and Responsibilities

Ensuring all orders are correctly documented and fulfilled within designated timeframes Coordinating and monitoring deliveries to construction sites and operational facilities, ensuring secure and timely arrival Maintaining comprehensive procurement logs and delivery records to support auditing, compliance, and project tracking Serving as the primary liaison between suppliers, contractors, and internal teams regarding delivery schedules and logistics Addressing and resolving shipping-related issues such as delays, damage, or incorrect deliveries with urgency and professionalism Collaborating with logistics providers to schedule, track, and optimise shipment processes Tracking order statuses using internal ERP systems and proactively communicating updates to relevant stakeholders Organising site access and unloading arrangements to prevent disruptions to construction timelines Providing timely and accurate delivery updates to project managers to ensure alignment with commercial milestones Performing other responsibilities as assigned by the line manager to support departmental and project goals




No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.

Person Specification

Essential

Excellent communication skills both verbal and written Excellent internal and external customer service skills Excellent attention to detail Quick thinking to implement alternative solutions to keep projects on track Experience of delivering action plans to resolve issues and remedy disputes Be able to meet challenging deadlines in a fast-paced work environment An excellent knowledge and experience of MS Excel and MS Word Excellent organisational skills Excellent time management, prioritisation and decision making skills The ability to work independently

Desirable

Familiarity with procurement processes, vendor management, and logistics Knowledge of project timelines, milestones, and the importance of aligning delivery schedules with build phases Experience in working within cross-functional teams on large-scale projects Proficiency in relevant tools like inventory management software, ERP systems, or project tracking platforms




We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working Conditions

The Purchasing Coordinator role will be working in our open plan office in Gloucester. The role requires flexibility in working hours and may involve evenings or early mornings. There will be long periods of working in front of VDU's with regular breaks.

Group Compliance

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:


Compliance to all legislative and British Standard requirements Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required Maximise customer satisfaction with the services provided by GBE Converge Working to reduce, renew and recycle any waste on and off our sites including our offices Protect the environment and ensure use of toxic materials is avoided where possible Work to best safe practice and ensure actions do not cause harm unto themselves or others Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others Ensure all minimum training requirement are met in compliance with the relevant ISO standards Ensure that any Information Technology 'incidents' are effectively reported and resolved in a timely fashion (internally or externally) Maintain clear desk and screen at all times * Compliance to ensure no deliberate breaches in security information and/ or systems