Job Description

Join a growing technology manufacturer shaping the future of photonics.

ML Photonic manufactures and distributes advanced photonic components and systems used across high-tech industries worldwide. As we continue to scale our operations, we're looking for a highly organised

Purchasing & Logistics Administrator

to support our sales and production teams and ensure materials are sourced efficiently and delivered on time.

This is an excellent opportunity for someone with procurement or logistics administration experience who is looking to grow in a fast-paced, innovative environment.

About the Role

You will play a vital part in the smooth running of our supply chain, supporting purchasing activities, maintaining accurate data in our ERP system, and coordinating with suppliers to ensure timely delivery of materials. Your work will directly support manufacturing, sales, and operational efficiency.

Key Responsibilities

Create, process, and track purchase requisitions and purchase orders in the ERP system Maintain accurate supplier records, pricing information, and contracts Support supplier sourcing, obtain quotations, and prepare comparison analyses Communicate with suppliers to confirm orders, monitor delivery schedules, and resolve administrative issues Work closely with production, inventory, and accounts teams to align purchasing with operational needs Monitor inventory levels and raise purchase orders for raw materials and consumables Produce regular procurement and supplier performance reports Ensure compliance with procurement procedures and maintain audit-ready documentation Processing of Shipping documents via our ERP system Arrange and co-ordinate customer shipments using UPS, FEDEX, DHL etc. Support continuous improvement initiatives across purchasing and logistics functions

About You

Qualifications & Experience

1-3 years' experience in a procurement or administrative role (manufacturing preferred) Working knowledge of ERP systems (E-Max, SAP, Oracle, Microsoft Dynamics, or similar) Proficient in Microsoft Office, especially Excel Diploma or degree in Supply Chain, Business Administration, or a related field (desirable but not essential)

Key Skills

Strong attention to detail and accuracy Excellent organisation and multitasking abilities Clear communication and teamwork skills Proactive, service-oriented approach Understanding of basic procurement and inventory principles

Why ML Photonic?

Be part of a growing, innovative company in a high-technology industry Work in a collaborative environment with opportunities to develop your skills Competitive salary and supportive leadership A role where your contribution genuinely impacts production and customer success
Job Types: Full-time, Part-time, Permanent

Pay: 30,000.00-35,000.00 per year

Benefits:

Company pension Free parking Life insurance On-site gym On-site parking
Ability to commute/relocate:

Dunfermline KY11: reliably commute or plan to relocate before starting work (required)
Application question(s):

How many years of experience do you have in general purchasing?
Experience:

Purchasing: 2 years (preferred)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person