Job Description

Salary

38,000 per annum (Manager Grade 2)

Contractual hours

37.5

Basis

Full time

Package

o A rewarding career
o A competitive salary
o Excellent training, development, and career progression
o 37 days annual leave (pro-rata)
o Staff travel pass for yourself, spouse/partner, and dependents
o An industry leading pension

Date posted

14/10/2025

Job reference

REC000100880

This position is being offered on a temporary basis as Maternity Cover

Role Overview

As Purchasing Officer, ensure delivery of quality goods and services within the required timelines, whilst demonstrating value for money and satisfying all regulatory compliance obligations.



Engage closely with stakeholders from Fleet Groups, to determine requirements, process Purchase Orders and monitor, manage and expedite open orders to ensure visibility of delivery to Requisitioners. Responsibility for accuracy of data held within Dashboards. Work closely with key stakeholders and develop effective relationships.

Principal accountabilities

Responsible for ensuring an effective and agile supply chain to meet the needs of the organisation, while ensuring all value for money, legislative and regulatory requirements are met.

Sourcing of Goods and Services

Reviewing requests received for goods and services from Requisitioners. Conduct material availability checks against existing inventory to determine if demand can be met in-house. Where existing inventory is not available, commence supply chain sourcing including review of existing Contracts and Frameworks to determine suitable supplier(s). Determine pricing through contract pricing schedules, supplier catalogues or supplier quotations and confirm lead times and other related information. Identify items where lead-times do not meet the required delivery dates and inform the Requisitioner and other relevant parties and where required source alternatives that meet all criteria. Consolidate orders to ensure minimisation of packaging and transport costs. Work effectively with the Logistics Team to ensure replenishment of inventory in line with their requirements, including overhaul preload. Liaise with the Procurement Specialist Technical, to transfer International Orders and provide cover where required. Where sourcing from a new supplier for the first time, action as per the New Supplier Onboarding process. Subject to approval from the Requisitioner and other required approvers, as per the Delegation of Authority Policy, place Purchase Orders. Manage Open Orders, including expediting suppliers and flag any at risk delivery dates with the appropriate Fleet Cell, and Logistics team. Progress orders until delivery is complete. Liaise with appropriate Contract Manager to provide feedback on supplier performance. Undertake other duties as directed.

Management Information

Update Open Order information on system to ensure Dashboard accuracy. Provide Management Reporting information.

Stakeholder Engagement and Communication

Prioritise communication of Requisition and Purchase Order progress to all key stakeholders. Engage with stakeholders to determine prioritisation of Requisitions and Purchase Orders to ensure optimised outcomes. Ensure Fleet Groups and the Logistics Team are aware of any Supply Chain risks. Ensure process is in place to enable the Logistics team to manage any partial deliveries. Engage with the Logistics Team and Fleet Cell personnel on agreed frequency.

Qualifications, skills, and experience

Essential

Good standard of education. Excellent purchasing experience across a range of categories, including working closely with suppliers. Experience of the full P2P cycle and working knowledge of Inventory Software. Good negotiation skills, across all commercial aspects of purchasing. Excellent data analysis abilities and software skills, including Microsoft Excel, proficient with Word, PowerPoint, SharePoint and Power BI. Experience in a technical or engineering background. Excellent time management and organisational skills. Willingness to undertake training and continuing professional development. Working with internal and external stakeholders. Working in a collaborative environment. Working with and maintaining effective systems and processes. Creating and maintaining management information, including Dashboards. Co-ordinating meetings with key stakeholders. Supporting staff across different, disparate, locations

Desirable

* Studying towards (or a willingness to) full membership of Chartered Institute of Procurement and Supply (CIPS).