Job Description

Job Overview

We are seeking a structured and detail-oriented

Purchasing & Order Processing Administrator

to support purchasing activities and related sales order administration. The role is purchasing-led, with responsibility for supplier coordination and order tracking, while also providing trained cover for sales order processing during holidays or absences.

This position requires strong organisational skills, excellent Excel ability, and confidence working across purchasing, systems, and documentation.

Key Responsibilities

Purchasing & Supplier Administration

Place and track purchase orders with approved suppliers Communicate with suppliers regarding pricing, availability, lead times, and deliveries Follow up on order confirmations and outstanding deliveries Resolve supplier-side issues such as delays, shortages, quality or documentation discrepancies

Sales Order & Commercial Administration

Process sales orders accurately within internal systems Issue order confirmations and support sales documentation Update systems and records with correct order and delivery information Provide cover for sales order processing during holidays or absences (training provided)

Tracking, Systems & Documentation

Maintain accurate purchasing and sales order records

Manage and maintain Excel spreadsheets and trackers to a high standard

Use QuickBooks and/or other internal systems to support order processing and reconciliation Cross-check supplier invoices against purchase orders and delivery notes, when required

Warehouse & Logistics Coordination

Liaise with operations and the warehouse regarding incoming deliveries and documentation Attend the warehouse occasionally, when required, to review supplier-related issues (e.g. incorrect items, damage, recurring quality concerns)

Skills & Experience

Essential

Excellent written and spoken English Strong organisational skills and attention to detail

Very strong Excel skills

(ability to manage complex spreadsheets confidently) Ability to manage multiple priorities and deadlines Confident communicator with suppliers and internal teams

Desirable

Experience in purchasing, order processing, or commercial administration Experience using QuickBooks or other accounting / ERP systems Understanding of sales order workflows and supplier lead times

Skills

Essential

Excellent written and spoken English

Desirable

Experience in purchasing, order processing, or commercial administration Experience using QuickBooks or other accounting / ERP systems Understanding of sales order workflows and supplier lead times Strong organisational skills and attention to detail

Very strong Excel skills

(ability to manage complex spreadsheets confidently) Ability to manage multiple priorities and deadlines Confident communicator with suppliers and internal teams
Job Types: Full-time, Permanent

Pay: 28,000.00-32,000.00 per year

Work Location: In person