Job Description

Role Purpose

The Purchasing Coordinator / Rental Coordinator is responsible for the end-to-end procurement, coordination, and logistical management of components and services required for well service unit builds, alongside the commercial and operational coordination of nitrogen rental units. The role ensures cost-effective purchasing, timely availability of materials, and efficient utilisation of rental assets while maintaining high standards of accuracy, compliance, and customer service.

Key Responsibilities

Purchasing & Procurement (Well Service Unit Builds)

Coordinate purchasing of parts, equipment, and services required for well service unit builds, overhauls, and refurbishments. Source and evaluate suppliers to ensure competitive pricing, quality, lead times, and reliability. Raise, manage, and track purchase orders in line with internal approval and budgetary controls. Expedite orders to meet build schedules and operational deadlines. Maintain accurate purchasing records, supplier documentation, and cost tracking. Work closely with engineering, operations, and workshop teams to understand technical requirements and build timelines. Support inventory management by monitoring stock levels and recommending reorder points for critical components.

Rental Coordination (Nitrogen Units)

Coordinate the scheduling, mobilisation, and demobilisation of nitrogen rental units for customer projects. Act as the primary point of contact for customers regarding availability, specifications, and rental terms. Liaise with operations, transport providers, and third-party vendors to ensure on-time delivery and collection. Track utilisation, rental periods, and returns to maximise asset efficiency and revenue. Prepare rental documentation, confirmations, and internal handover information. Support invoicing by ensuring rental periods, rates, and services are accurately captured.

Commercial & Administrative Support

Monitor purchasing and rental costs against budgets and highlight variances. Assist in negotiating supplier and rental-related commercial terms where appropriate. Maintain accurate ERP or internal system data related to purchasing and rentals. Ensure compliance with company policies, HSE requirements, and relevant industry standards. Produce reports on purchasing performance, supplier lead times, and rental utilisation as required.

Key Relationships

Internal: Well Service Department, Engineering, Workshop, Finance, Logistics External: Suppliers, Rental customers, Transport providers, Third-party service vendors

Skills & Experience

Essential

Proven experience in a purchasing, procurement, rental coordination, or operations support role. Experience within oil & gas, well services, industrial equipment, or heavy engineering environments. Strong organisational and coordination skills with the ability to manage multiple priorities. Commercial awareness and cost-control mindset. High level of accuracy and attention to detail. Confident communicator with suppliers, customers, and internal stakeholders.

Desirable

Experience coordinating rental fleets or mobile equipment (e.g. nitrogen units, pumping units, or similar). Familiarity with ERP or purchasing systems. Understanding of well service equipment and unit build processes.

Personal Attributes

Proactive and solutions-focused Calm under pressure and deadline-driven Structured and methodical approach to work Team-oriented with strong ownership mentality
Job Types: Full-time, Permanent

Pay: 24,420.00-32,000.00 per year

Work Location: In person