Job Description

Receptionist & General Affairs (GA) Coordinator

Location: Southampton

Hours: Part-Time (27.5 hours/week, Mon-Fri, 08:30-14:00)

Are you a people person with a passion for organisation and a flair for providing exceptional service? We are looking for a friendly and proactive Receptionist & GA Coordinator to join our Southampton office.

In this varied role, you will be the first point of contact for all visitors, helping us maintain a professional, welcoming environment. You'll also support the smooth running of our workplace through key administrative tasks and general office coordination.

Key Responsibilities:

Managing reception duties: greeting guests, issuing passes, maintaining security procedures and a tidy reception area.

Handling all incoming and outgoing post and coordinating deliveries.

Supporting office operations, including ordering stationery, room bookings, and car park space allocation.

Liaising with suppliers and processing invoices.

Assisting with facilities maintenance and Health & Safety checks.

Helping coordinate CSR events and internal communications.

Keeping the office informed with regular updates via our intranet and notice boards.

What We're Looking For:

Experience in a reception, admin, or office coordination role.

Strong interpersonal and customer service skills.

Organised, adaptable, and detail-oriented.

Confident using G-Suite, MS Office, and similar tools.

A team player with the ability to work independently.

GCSEs (or equivalent), ideally including English and Maths (Grade C/4 or above).

Knowledge of basic Health & Safety regulations is a plus.

Why Join Us?

At Ocean Network Express, we pride ourselves on offering a dynamic and inclusive work environment where leadership, innovation, and collaboration are celebrated. You'll join a global network of passionate professionals committed to reshaping the future of shipping.

Paid annual leave of 25 days per annum in addition to UK public holidays

Membership of the Company's Group Pension Plan, into which the Company will contribute up to 10% of basic salary.

Death in Service Benefit (x8 annual salary)

Employee Assistance Programme, with free independent confidential support and virtual GP services

Private Medical Cover (BUPA) after two years' service

Interest free annual travel season ticket loan

Annual Medical Health check

Annual eye test and contribution towards glasses for VDU prescriptions

Online employee discount platform including retail, health, leisure, motor and more plus Cycle to work, Taste Card

Loyalty Award Scheme

Apply now by submitting your CV below. The closing date for this role is 10th August 2025.