Job Description

As our Reception and Office Support Co-ordinator you will be undertaking front-of-house reception duties with personal assistant (PA) support and facilities coordination. This is an essential and key role for Foresters ensuring a professional and welcoming environment for visitors and staff, while also supporting senior team members with administrative tasks and helping maintain smooth day-to-day office operations.

Your day to day will include:

Reception Duties

Greet and welcome visitors, ensuring a professional and friendly first impression. Manage incoming calls, emails, and post, directing queries appropriately. Maintain a tidy and organized reception area. Coordinate meeting room bookings and prepare rooms for meetings.
PA Support

Provide diary management and meeting coordination for senior staff. Arrange travel and accommodation bookings. Prepare documents, presentations, and reports as required. Support with expense claims and administrative follow-up.
Facilities Support

Act as a point of contact for office maintenance and supplier coordination. Monitor office supplies and place orders as needed. Support health and safety compliance, including first aid and fire safety checks. Assist with onboarding new employees (e.g., desk setup, access passes).


Working hours are 37.5 hours a week Monday to Friday, 8.30 - 17.00.

What we require

Previous experience in a similar role Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Ability to maintain confidentiality and handle sensitive information. Proactive, reliable, and able to work independently. Familiarity with health and safety procedures in an office environment. Experience supporting facilities or office management functions highly advantageous.

What we offer you

Basic salary up to 32,000 per annum - depending on experience Discretionary annual bonus dependent on your performance and company performance provided you are employed on bonus payment date. Annual holiday allowance of 25 days holiday plus bank holidays Life Assurance (based on pensionable earnings) Generous contributory Pension scheme 1 days paid charitable workday Employee Assistance Programme


INDAD


Foresters Financial is not your typical financial services provider. Those who join our purpose-driven organisation enjoy a culture of collaboration, creativity, and mutual respect and are challenged to do their best to make a difference every day. We help everyday families achieve their financial goals and make a lasting difference in their lives and communities.