Job Description

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Job Title:

Recruitment Administrator

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Reporting To:

Recruitment Manager

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Business Unit:

Head Office

Role Purpose

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We are seeking a highly organised and detail-oriented

Recruitment Administrator

to support our recruitment and resourcing function. This role involves coordinating recruitment activities, maintaining accurate data, supporting Recruitment Business Partners, and ensuring a seamless candidate experience. It's an excellent opportunity for someone looking to grow their career in recruitment and administration.

Key Responsibilities & Duties

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Support the end-to-end recruitment process, including interview scheduling, calendar coordination, and candidate communication. Maintain and update the applicant tracking system (ATS) and recruitment tracking spreadsheets to ensure data accuracy. Coordinate with internal stakeholders to manage shortlists, gather feedback, and arrange interview logistics. Draft and publish job adverts across various platforms including job boards, social media, and internal channels. Monitor candidate pipelines, maintain progress reports, and escalate potential bottlenecks to relevant team members. Ensure accurate and confidential handling of candidate and employee records. Contribute to resourcing initiatives such as recruitment campaigns, process improvement projects, and employer branding activities. Occasionally assist in reviewing CVs and shortlisting candidates. Manage recruitment data for weekly and monthly reports. Provide general administrative support to the recruitment team as required.

Essential Skills & Experience

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Proven experience in an administrative role, ideally within recruitment or resourcing. Excellent organisational and time-management skills. High attention to detail and accuracy in data entry and record-keeping. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (particularly Excel, Outlook, and Word). Experience working with applicant tracking systems (ATS). Ability to manage multiple priorities in a fast-paced environment. Discretion and professionalism when handling confidential information.

Benefits

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Quarterly team events In-house training opportunities Clear pathway for career progression into a full recruitment role upon successful performance and training completion

Omexom Core Values

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Team Spirit & Generosity

Contribute positively to the team, support colleagues, and collaborate to drive performance.

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Trust & Empowerment

Take ownership of responsibilities and manage time effectively to deliver professional outcomes.

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Integrity & Responsibility

Uphold strong ethical standards and accountability to ensure high-quality results.

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Innovation & Entrepreneurship

Continuously seek ways to improve processes and contribute ideas that enhance efficiency.