Job Description

We are currently seeking an experienced Regional Administrator to join our Operations Team based in Newton Aycliffe, United Kingdom.

Overview

The Regional Administrator will be responsible for supporting the day-to-day administrative functions of the regional office. Key responsibilities include managing weekly invoicing, assisting with project quoting, and providing administrative support across multiple departments. The Regional Administrator will also coordinate travel arrangements, maintain personnel records, and handle accounts payable and receivable in alignment with Superheat standards.

Responsibilities

Data entry for invoicing for all projects in Superheat and/or customer portals (i.e. Track, Ariba, SAP, etc.) Ensuring project quote/estimate is completed for the region, for timely delivery to the client Performing all reception duties including phone answering, greeting walk-ins, messaging, supply ordering and mail Submitting all approved invoices to customers Tracking accounts receivable, following up on outstanding invoices Assisting local employees with paperwork and items required for job site access Assisting employees and applicable departments with time and expense entry Maintaining personnel files as required Reviewing project order information for accuracy Providing administrative support to regional management and sales staff Entering purchase orders and accounts payable invoices Entering company credit card and fuel card purchases Assisting with the management of drug and alcohol testing as well as background screens Completing daily client cost tracking Handling project insurance Booking flights, hotels, and car rentals Other duties as assigned.

Qualifications

At least three years of high-level administrative and accounting experience preferable Experience using accounting systems Understand invoicing, accounts payable and accounts receivable Excellent computer skills in standard office programs Superior communication skills Able to work to tight deadlines
Job Type: Full-time

Pay: 28,000.00-32,000.00 per year

Application question(s):

Have you previously booked flights, hotels, or car rentals as part of your job responsibilities?
Experience:

Administrative: 3 years (preferred) Accounting: 3 years (preferred)
Work Location: In person