Job Description

Salary

Grade 4 - 25,185 - 25,989 - Registration Administrator
Grade 5 - 26,403 - 27,694 pro rata - Ceremony Registration Officer

Contractual hours

37

Basis

Open Ended

Job category/type

Libraries, Archives, Culture, Arts, Museum

Job reference

REQAA6938

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Ceremony Registration Officer - (E) 2026.doc
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Registration Administrator - (W) 2026.doc
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Registration Administrator - (E) 2026.doc

Registration Administrator / Ceremony Registration Officer

This is an exciting and unique opportunity to work in a combined role within the Registration Service. We are looking for an experienced administrator to join our small, busy team and help people at some of the most important times of their lives.

The combined role covers 2 posts, with a minimum of 37 hours in the core role of Registration Administrator at Grade 4 (25,185 to 25,989). Once in post you will receive training in your first year to register marriages at locations across the County and assist at other celebratory events throughout Pembrokeshire, with these duties being paid on Grade 5 (26,403 to 27,694 pro rata).

The service operates seven days a week with the main core hours for this position Monday - Friday 9.00am - 5.00pm or Tuesday - Saturday 9.00am - 5.00pm. Due to the nature of the service seasonal fluctuations Saturday working is required at peak times of demand (primarily but not exclusively during the summer period).

You will need to have a high degree of self-motivation and commitment, have good organisational skills, exceptional attention to detail and an empathetic but professional personality. You will provide a first-class front-line service point to all our internal and external customers and so will need to demonstrate excellent inter-personal and communication skills. In addition to using the Microsoft Office suite of applications, you will receive training to use registration specific online systems.

Legible handwriting is essential for this post as well as a full clean driving licence with access to a vehicle.

Candidates must possess essential Welsh language skills or commit to learning them to the required standard post-appointment.

For further information and to discuss the roles please contact Sue Warrington, Registration Service Manager via e-mail registration-managers@pembrokeshire.gov.uk.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

This post is subject to a DBS disclosure check.



Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.



Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant's full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.

Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.

By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.



This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing hrsystemsteam@pembrokeshire.gov.uk. Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing Recruit@pembrokeshire.gov.uk. Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025. Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are to be learnt.

Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.